Volunteering at Scouts is changing to help us reach more young people
Volunteering is changing to help us reach more young people
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9.2.1.1 All camping and residential experiences within the United Kingdom are subject to Rule 9.2.
9.2.1.2 This includes all events where it is intended that young people will sleep overnight and arrangements are put in place for this purpose, such as sleepovers, camps, Pack Holidays and expeditions.
9.2.1.3 Nights away abroad are subject to Rule 9.3.
9.2.2 Nights away responsibilities
9.2.2.1 An adult leading a camp or residential experience involving young people under 18 years old must:
9.2.2.2 The District Commissioner is responsible for:
County Commissioners have these responsibilities for events and permits issued by the County.
9.2.2.3 For large scale events there needs to be a permit holder responsible for each residential group. There is no limit to the number of groups that a permit holder may be responsible for, but they remain responsible for the standard of the event for each group. In addition, the permit holder must ensure the home Commissioner is notified (Rule 9.2.3.13) and inform them of the total number of groups they are responsible for during the event.
9.2.2.4 All groups undertaking a nights away event must have immediate access to someone who has a current First Aid qualification, minimum First Response. The level of First Aid competence required for each event will be determined by the event risk assessment. However, a full first aid certificate, as defined in FS120052, is required for those operating in remote environments, where travelling time is 3 hours or more (in the method of travel being used) to a point of refuge, including at least one of:
9.2.2.5 The permit holder is not required to hold a first aid qualification.
9.2.2.6 The requirement to have completed a First Response course is waived for holders of a valid First Aid qualification, where the syllabus equals or exceeds that of a First Response course, including hypothermia and hyperthermia training.
9.2.3 Nights away permits
9.2.3.1 There are four categories of nights away permit:
9.2.3.2 Those holding a Green Field Permit may lead residential events in the other three categories.
9.2.3.3 Those holding a Campsite Permit may also run indoor residential events.
9.2.3.4 Those holding a Hillwalking Permit that includes lightweight camping in remote areas may also run Lightweight Expedition events.
9.2.3.5 Nights Away Permits are not section-specific and Districts and Counties must not operate a policy of issuing only section-specific permits.
9.2.3.6 A permit holder may operate with members from another District or County subject to the normal approval of the District/County Commissioner of the members concerned.
9.2.3.7 Permit holders proposing to work outside their usual section should obtain guidance from the Nights Away Adviser before the event takes place.
9.2.3.8 Permits can only be granted to members of The Scout Association.
9.2.3.9 There is no maximum age limit to gaining a Nights Away Permit.
9.2.3.10 Permits must be renewed at intervals of not more than five years.
9.2.3.11 Permits expire automatically if they are not renewed.
9.2.3.12 Assessment:
9.2.3.13 Notification
9.2.4 Renewal, restriction, suspension and withdrawal of nights away permits
9.4.2.1 Any Leader who is alleged to have broken these activity rules must have their permit(s) suspended immediately.
9.2.4.2 The relevant Commissioner will promptly enquire into the allegation and determine whether the permit(s) are to be reinstated, modified or withdrawn.
9.2.4.3 The relevant Commissioner may at any time impose restrictions, suspend, withdraw or not renew a permit provided they have reasonable grounds to do so. Any amendment of a permit's status is only valid if the record on Compass is updated as appropriate.
9.2.4.4 A Permit automatically expires if a member leaves The Scout Association.
9.2.5 Nights away event passports
9.2.5.1 A Scout or Explorer who wishes to lead a camping or residential event can do so when issued with an event passport. An event passport is only valid for use with members of their own section.
9.2.5.2 Each event passport is issued for one event only by a permit holder experienced in the category of camp or residential experience proposed.
9.2.5.3 Event passports cannot be given to anyone aged over 18 and cannot be used for joint Explorer/Scout Network events.
9.2.5.4 The permit holder has responsibility for notification (see Rule 9.2.3.12).
9.2.5.5 The permit holder must provide support during both the preparation and the event itself and be satisfied that the young person has the required abilities but is not required to attend the event.
9.2.5.6 Event passports guidance (FS120085) is available.
9.2.5.7 Event passports may be downloaded from the brand centre.
9.2.5.8 Those responsible for running Scout campsites or activity centres who hold a permit may issue site specific Event Passports for an extended period (up to a maximum of 12 months) covering multiple service events for those under 18 years working on projects on their site.
9.2.5.9 The home Commissioner must be informed of those under 18 years working on service team projects at Scout campsites and activity centres, but a separate NAN form for each occasion need not be completed if a range of dates is specified.
9.2.5.10 When leading a Scout Network residential event, a passport or permit is not required, but notification (Rule 9.2.3.12) is. The event leader must have first-hand experience of camping or residential events and be familiar with The Scout Association’s appropriate resource material.
9.2.5.11 As part of the planning process parents must be informed if no leaders will be present. They musty be informed what supervision arrangements will be in place for a residential event where using an event passport is being used and be satisfied with those arrangements prior to consenting to their child taking part.
9.2.5.12 For adult to young person ratios on Nights Away activities, see Rule 4.4
9.2.6 Family nights away
9.2.6.1 The permit holder is responsible for the overall camp and must ensure that all The Scout Association’s rules are followed regardless of the presence of parents or other adults.
9.2.6.2 Further information is available about Family Nights Away (FS120083). Other guidance is given in the publication Nights Away.
9.2.7 Expeditions and events in adventurous country and onboard craft
9.2.7.1 All expeditions within the United Kingdom are covered by this Rule. Prior notification to relevant Commissioners of expeditions involving nights away must be given as described in Rule 9.2.3.12.
9.2.7.2 Some events will require the leader to hold an appropriate Adventurous Activity Permit: Terrain One and above or on-board watercraft. There is no additional requirement to gain a Nights Away Permit if the Activity Permit included an assessment of the skills needed to supervise camping or other residential experiences.