Preparing your record for data migration

Note – If you aren’t sure how to check your Compass record or update certain parts you should reach out to the person who manages this locally to help you. This is likely going to be your Group Lead Volunteer / Group Scout Leader or an administrator.

Make sure email addresses are recorded and prepared for migration

There are two uses for email addresses on the new system:

• The username for logging into the digital system. This email address must be personal, unique and functioning.
• The email address to which communications will be sent

Any member who has a missing or duplicated email address won’t be able to sign in to the new system without contacting the Support Centre to supply a personal, unique and functioning email address.

For members that do not have an email address and cannot make one, don't have access to technology or have a disability or impairment that makes using the system challenging there is a proxy system available so that another member can update their personal details. This proxy system should only be used where it is not possible for that member to login themselves, and can be setup after go-live.

If you have no email address listed on Compass, provide a personal, unique and functioning email address.

If you have one email address listed on Compass, this will be used as both your username and communication address

If you have multiple email addresses listed on Compass, the email address marked as ‘volunteering’ will be used as your username and the email address marked as ‘scouting enquiries’ will be used for communications. Please make sure only one email address is marked as ‘volunteering’ and ‘scouting enquiries’

Make sure your Ethnicity, Faith/Religion, Address and Postcode are completed and accurate

Note - Compass won’t save updates to your personal details section unless the Ethnicity and Faith/Religion fields are completed

Work with your District/County to prepare your training record for migration

Ongoing Learning will not migrate across to the new system. There will be a new Qualifications area where relevant information can be added after go-live. Please make a note of any information from Ongoing Learning you wish to move across, so you can add it to the new system when it goes live.

Make sure any completed training is validated before migration. Your Training Advisor, Local Training Manager or Training Administrator will be able to update your training record on Compass.

Use the ‘How your training records will migrate’ section to understand what modules you’ll need to have validated or need to complete in the new learning tool.