Permits
Guide and training clips on how to apply for, renew, assess, approve and revoke activity permits
Quick links
On this page you'll find video guides on how to:
To watch in full screen, double click the video
Start by signing in to scouts.org.uk.
On your welcome page:
1. Click ‘My membership’.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
2. Click 'Programme support'.
3. Click 'Permits'.
4. Click 'Permit search'.
On the 'Permit search' page:
5. Type the permit and click 'Search permit activity', or browse the all permit activities list.
6. Click the permit name.
On the 'Activity details' page
7. Click 'Apply'.
Under 'Add permit details':
8. Select 'Category', 'Type' and 'Location' from the dropdown menus.
Under 'Add health factors and restrictions':
9. Type any health factors relevant to the activity and any restrictions wanted into the text boxes.
Under 'Assessor':
10. Select internal or external assessor.
If you’ve selected internal assessor: Select the assessor's name from the list.
If you’ve selected external assessor: Under 'Add external assessor detail', add their details to the fields. Then, tick the box to confirm the assessor meets the requirements.
Under 'Add qualification':
11. If you have any relevant activity specific qualifications, click 'Add qualification' and type the name of the qualification, the awarding body and date gained in the text boxes. You’ll be able to upload any supporting documents under the section 'Supporting documents'.
If you have clicked on add qualification in error, click 'Delete this qualification' to continue.
Under 'Add experience':
12. Type a summary of your experience into the text box.
Under 'Supporting documents':
13. If you have supporting documents, click 'Add document', type the attachment document description into the box and click 'Browse' to upload the document.
If you have clicked on add document in error, click 'Delete document' to continue.
At the bottom of the page:
14. Click 'Submit', or 'Save' to return to your application within 6 months.
If you've saved the application to finish it later, you'll find your permit application by clicking 'My in progress permits', under 'My permits'.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Programme support'.
2. Click 'Permits'.
3. Click 'My active permits'. If your permit request hasn’t been approved yet, click 'My in progress permits' instead.
4. Click the permit name.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Programme support'.
2. Click 'Permits'.
3. Click 'My permits'.
4. Click 'My active permits'.
On the 'My active permits' page:
5. Click the permit name.
On the 'permit details' page:
6. Click 'Renew' at the bottom of the page.
On the 'Renew permit' page, under 'Add permit details':
7. Select 'Category', 'Type' and 'Location' from the dropdown menus.
Under 'Add health factors and restrictions':
8. Type any health factors relevant to the activity and any restrictions wanted into the text boxes.
Under 'Assessor':
9. Select internal or external assessor.
If you’ve selected internal assessor: Select the assessor's name from the list.
If you’ve selected external assessor: Under 'Add external assessor detail' add their details. Then, tick the box to confirm the assessor meets the requirements.
Under 'Add qualification':
10. If you have any relevant activity specific qualifications, click 'Add qualification' and type the name of the qualification, the awarding body and date gained in the text boxes. You’ll be able to upload any supporting documents under the section 'Supporting documents'.
If you've clicked 'Add qualification' in error, click 'Delete this qualification' to continue.
Under 'Add experience':
11. Type a summary of your experience into the text box.
Under 'Supporting documents':
12. If you have supporting documents, click 'Add document', type the attachment document description into the box and click 'Browse' to upload the document.
If you have clicked 'Add document' in error, click 'Delete document' to continue.
At the bottom of the page:
13. Click 'Submit', or 'Save' to return to your application within 6 months.
If you’ve saved the application to finish it later, you’ll find your permit application by clicking 'My in progress permits', under 'My permits'.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Programme support'.
2. Click 'Permits'.
3. Click 'Permit search'.
In the 'Permit' search box:
4. Type the permit you’re looking for and click 'Search permit activity', or browse the all permit activities list.
On the permits list:
5. Click the permit name.
Under 'Activity details':
6. Click 'View permit holder'.
Tasks for Adventurous Activity Assessors
To watch in full screen, double click the video
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Programme support'.
2. Click 'Permits'.
3. Click 'Manage permit applications'.
On the 'Manage permit applications' list:
4. Click the permit name.
On the 'Permit application' page:
5. Click 'Accept and start permit application process', or click 'Reject', or click 'Re-assign Assessor'.
Option 1 - If you’ve accepted the permit request:
Under 'Stages':
1. Click the 'Technical competence' accordion.
2. Click 'Start technical competence assessment'.
3. Click 'Record technical assessment' or click 'Schedule assessment'.
If you’ve clicked 'Record technical assessment', select one or more technical assessment restriction types from the dropdown menu, type the technical assessment details into the text box, select the tick box confirming you have uploaded the permit assessment checklist or it's already attached to this, and click 'Submit and mark as complete'.
If you’ve clicked 'Schedule assessment', click the 'Add new action' accordion, type the subject into the text box, select the type from the dropdown menu, type the due date or scheduled date and notes into the text boxes, and click 'Save changes'. Once you’ve assessed the member, click 'Mark as complete'.
4. Click the 'Scouts rule knowledge' accordion.
5. Tick the box confirming that the applicant is aware of the general and activity specific Scouts rules for the activity and how these affect them.
6. Click 'Submit and mark as complete'.
The next steps to approve the permit (the sections Safe Scouting, Personal Suitability and Granting) must be completed by a Lead Volunteer or Permit Approver.
Please be mindful that it might take a few minutes for the digital tool to update the permit application and to notify the Lead Volunteer or Permit Approver.
Option 2 - If you’ve rejected the permit request:
1. Select 'Reason' from the dropdown menu.
2. Type comments into the text box.
3. Click 'Submit and reject'.
Option 3 - If you’ve re-assigned the permit request:
1. Select an assessor from the list.
2. Select a reason from the dropdown menu.
3. Type your comments into the text box.
4. Click 'Submit and re-assign'.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Programme support'.
2. Click 'Permits'.
3. Click 'Manage permit applications'.
On the 'Manage permit applications' page:
4. Click the permit name.
On the 'Permit application' page, under 'Stages':
5. Click the 'Safe Scouting' accordion.
6. Click 'Start safeguarding safety'.
7. Tick the three boxes confirming that the applicant holds a valid disclosure and current safety and safeguarding training.
8. Click 'Submit and mark as complete'.
9. Click the 'Personal suitability' accordion.
10. Click 'Start personal suitability'.
11. Select one or more personal suitability restriction type(s) from the dropdown menu and type personal suitability details into the text box.
12. Click 'Submit and mark as complete'.
13. Click the 'Granting' accordion.
14. Click 'Start granting'.
15. Select one or more permit restriction type(s) from the dropdown menu, type the date of expiry and permit restriction details into the text boxes.
16. Tick the box confirming that in granting this permit I have transferred any restriction recommendations from the technical assessment and confirm that these restrictions have been clearly communicated to the applicant.
17. Click 'Grant permit'.
The member who applied for the permit will receive a notification confirming their permit application was approved.
Please be mindful that it might take a few minutes for the digital tool to update the permit application and notify the member.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Teams'.
2. Click 'My teams'.
On the 'My teams' page:
3. Click the team name.
On the left-hand side menu, under the team's name (if you’re using a phone, click the menu button on the top right):
4. Click 'Permits'.
On the 'team’s permits' page:
5. Click the 'permit activity'.
On the 'Permit details' page:
6. Click 'Revoke' at the bottom of the page.
On the 'Revoke permit' page:
7. Type the revocation reason into the text box.
8. Click 'Submit'.