Nights Away permits
Video guide on how to apply for Nights Away events and how to approve Nights Away requests
Quick links
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On this page you'll find video guides on how to:
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click ‘Programme support’.
On the ‘Apply for nights away’ page:
2. Click ‘Event Information’ to view the form.
Under the ‘Event Information’ section:
3. Select the ‘Type of Event’ from the dropdown menu.
4. Select a ‘Hierarchy Level’ from the dropdown menu.
5. Select ‘Yes’ or ‘No’ for using an Event Passport.
6. Type the ‘Start Date’ and ‘End Date’ into the boxes.
7. Type the ‘Approximate Number of Attendees’ into the boxes.
8. Type the ‘Venue Details’ into the boxes.
9. Click ‘Event Leadership Information’ to continue filling in the form or click ‘Save’ to continue the application later.
Under the ‘Event Leadership Information’ section:
10. Select ‘Yes’ or ‘No’ for the Permit Holder.
If you’ve selected ‘No’, type the ‘Permit Holder Name’ into the box and select it from the dropdown menu.
11. Type the 'Names of Adults Attending’ into the box and select them from the dropdown menu.
12. Type the ‘Activities’ into the box.
13. Click ‘Planning and Approvals’ to continue filling in the form or click ‘Save’ to continue the application later.
Under the ‘Planning and Approvals’ section:
14. Type the ‘In Touch Details’ into the box.
15. Tick the boxes to confirm you agree with the ‘Risk Assessment’ statements.
16. Click ‘Browse’, select your document and click ‘Open’ to attach your Risk Assessment.
17. Click ‘Add document’ to include a supporting document. Then, type the ‘Attachment description’ into the box, click ‘Browse’, select your document and click ‘Open’ to attach your supporting document.
18. Tick the box to confirm the ‘Contingency Plans’.
19. Tick the box to confirm your Lead Volunteer is aware of the event.
20. Click ‘Submit’.
A message will appear at the bottom of the page confirming you've successfully submitted your Nights Away application.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click ‘Programme support’.
2. Click ‘Nights away notifications’.
3. Click ‘My nights away applications’.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click ‘Programme support’.
2. Click ‘Nights away notifications’.
3. Click ‘My nights away applications’.
On the ‘My nights away applications’ page:
4. Click the application from the list.
On the ‘Nights away request’ page:
5. Click ‘Event Information’ to view and edit any information, if needed.
6. Click ‘Event Leadership Information’ to view and edit any information, if needed.
7. Click ‘Planning and Approvals’ to view and edit any information, if needed.
8. Click ‘Approver Comments’ to view the information.
9. Click ‘Submit’.
A message will appear at the bottom of the page confirming you've successfully submitted the Nights Away request.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click ‘Programme support’.
2. Click ‘Nights away notifications’.
3. Click ‘My nights away applications’.
On the ‘My nights away applications’ page:
4. Click the application from the list.
On the ‘Nights away request’ page:
5. Click ‘Event Information’ to view and edit any information, if needed.
6. Click ‘Event Leadership Information’ view and edit any information, if needed.
7. Click ‘Planning and Approvals’ view and edit any information, if needed.
8. Click ‘Approver Comments’ to view the information.
9. Click ‘Submit’.
A message will appear at the bottom of the page confirming you've successfully submitted the Nights Away request.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click ‘Programme support’.
2. Click ‘Nights away notifications’.
3. Click ‘My nights away applications’.
On the ‘My nights away applications’ page:
4. Click the application from the list.
On the ‘Nights away request’ page:
5. Click ‘Cancel event’ at the bottom of the page.
A message will appear at the bottom of the page confirming you've successfully cancelled the Nights Away request.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click ‘Programme support’.
2. Click ‘Nights away notifications’.
3. Click ‘My nights away’.
Tasks for Lead Volunteers
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click ‘Programme support’.
2. Click ‘Nights away notifications’.
3. Click ‘My nights away approvals’.
On the ‘Nights away approvals’ page:
4. Click the application from the list.
On the ‘Nights away request’ page:
5. Click ‘Event Information’ to view and edit any information, if needed.
6. Click ‘Event Leadership Information’ to view and edit any information, if needed.
7. Click ‘Attendee Compliance Status’ to check for Disclosure and Learning compliance and Nights Away permits.
8. Click ‘Planning and Approvals’ to view and edit any information, if needed.
9. Click ‘Approver Comments’ and type your comments into the box.
10. Click ‘Approve’ or ‘Reject’.
A message will appear at the bottom of the page confirming you've successfully approved or rejected the Nights Away request.