Managing my team
Video guide on how to add a new member, assign a role, create and close a sub-team and send a message to my team
Quick links
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On this page you'll find video guides on how to:
Start by signing in to scouts.org.uk.
To send a message to your team:
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Teams'.
2. Click 'My Teams'
Under 'My teams':
3. Under 'Actions', click 'Select'.
4. Click 'Send message'.
5. Type the subject and message in the boxes.
6. Click 'Browse' to select a file from your device to add as an attachment.
7. Click 'Submit'.
To send a message to your unit:
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Teams'.
2. Click 'My units'.
Under the 'My teams' list:
3. Under 'Actions', click 'Select'.
4. Click 'Send message'.
5. Type the subject and message in the boxes.
6. Click 'Browse' to select a file from your device to add as an attachment.
7. Click 'Submit'.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Teams'.
2. Click 'My units'.
Under 'My units':
3. Under 'Actions', click 'Select' and 'Add member'.
4. Complete the mandatory fields first name, surname, date of birth, postcode and email in the boxes.
If the member you’re adding has been part of Scouts in the past and you know their membership number, change the Scouts member button to 'Yes', and type their membership number into the box.
5. Click 'Search'.
The digital tool will check if the details you provided match with any existing members.
Option 1: If there aren’t matches for your search, or if the possible matches don’t correspond with the member you’d like to add
6. Click 'Add new member'.
7. Type country of residence.
8. Tick the acknowledgement box.
9. Click 'Add member and assign role'.
Under 'Assign new role':
10. Select District, Group, Section, team, role and start date from the dropdown menus.
11. Click 'Assign role'.
Option 2: If there’s a match for your search and it corresponds with the member you’d like to add
6. Select the member and click 'Assign role'.
Under 'Assign new role':
7. Select District, Group, Section, team, role and start date from the dropdown menus.
8. Click 'Assign role'.
Start by signing in to scouts.org.uk.
On the top right (if you’re using a phone, click the menu button on the top right):
1. Click 'Search member'.
2. In the search box, type the member’s name or membership number.
3. Under 'Actions', click 'Assign role'.
Under 'Assign new role':
5. Select the Country, Region, County, District, Group, Group Section, Team and Role from the dropdown menus.
6. Type the start date in the box.
7. Click 'Assign role'.
Start by signing in to scouts.org.uk.
On the top right (if you’re using a phone, click the menu button on the top right):
1. Click 'Search member'.
2. In the search box, type the member’s name or membership number.
3. Click the member’s name to open their profile.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right and click on the member’s name):
5. Click 'Roles'.
Under 'Actions':
6. Click 'Select' and 'End role'.
Under 'End role':
7. Select the 'Source of leaving' and 'Detailed reason for leaving' from the dropdown menus.
8. Type the comments and the effective end date in the boxes.
9. Click 'Submit request'.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Teams'.
2. Click 'My teams'.
Under 'My teams':
3. Under 'Actions', click 'Select and Add sub-team'.
Under 'Create sub-team':
4. Type the sub-team name in the box.
The Unit and Parent team are pre-populated.
5. Select 'Yes' or 'No' to inherit permissions from parent team.
If you need your sub-team to have the same permissions in the system as its parent team, tick 'Yes'.
6. Click 'Submit'.
A notification appears at the bottom of the screen confirming the sub-team has been added.
Please be mindful that you need to refresh your browser to see the sub-team you've created on the digital tool.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Teams'.
2. Click 'My teams'.
Under 'My teams':
3. Click the team name.
Under 'Sub-teams':
4. Under 'Actions', click 'Select'.
5. Click 'Close sub-team'.
Under 'Close sub-team':
6. Click 'Submit'.
Please be mindful that it might take a few minutes for the digital tool to update and close your sub-team.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Teams'.
2. Click 'View all units'.
Under 'View all units':
3. Type the unit name where the section will be created in the search box.
4. Click 'Search'.
5. Click the unit's name.
On the left-hand menu (if you’re using a phone, click the menu button on the top right):
6. Click 'Details'.
7. Click 'Select an action' and choose 'Add unit'.
8. Complete 'Level details'.
9. Complete 'Contact details'.
10. Complete 'Meeting place details'.
11. Complete 'Correspondence address'.
12. Click 'Submit'.
Start by signing in to scouts.org.uk.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
1. Click 'Teams'.
2. Click 'View all units'.
On the 'View all units' page:
3. Type the unit's name in the search box.
4. Click 'Search'.
5. Click the unit's name.
On the left-hand menu (if you’re using a phone, click the menu button on the top right):
6. Click 'Details'.
7. Click 'Select an action' and select 'Update section' from the dropdown menu.
On the ‘Update section’ page:
8. Click ‘Level details’, ‘Contact details’, ‘Meeting place details’ or ‘Correspondence address’ to see the section’s details.
9. Type the updated information into the text box(es).
10. Click ‘Update’.