Activity and Safety updates
Quick links
- Programme Guidance
2 November 2024 - The following areas of the website and documents have been updated to reflect the changes in language and process relating to the Volunteer Experience Transformation programme.
- Fencing FAQs - including updated costings and to reflect recent questions asked by members
- General activity guidance - including the listing of trotti bikes as a banned activity
- Horse riding FAQs - to reflect recent questions asked by members
- Laser games - including guidance on use of public venues and to reflect recent questions asked by members
- Paintballing FAQs -to reflect recent questions asked by members
- Shooting - including updated qualifications, POR updated from VE go live to reflect changes to Scottish shooting laws.
- Safety Checklist cards - title and role updates for web versions
14 November 2024
Activity guidance
- Adult groups in adventurous activities (FS120087)
- Air activities safeguarding guidance (FS120713)
- Approving activities – guidance for lead volunteers (FS120015)
- Boat checking (FS120627)
- Bouldering (FS120428)
- Bungee running (FS120003)
- Canal and river licences (FS120617)
- Combined water and rock activities (FS120630)
- Cycling (FS120422)
- Musical Performance toolkit (FS120212) and associated forms
- Parascending (FS120705)
- Private Mobile Radios (FS120503)
- Radio on scout activities (FS120502)
- Staged performance toolkit and associated forms
- Swimming (FS120620)
- Terrain zero activities (FS120426)
- Water safety – buoyancy aids and lifejackets (FS12603)
- Waterways directory
Safety guidance
- Act for youth campaign
- Cold weather and winter advice (FS120346)
- Firework safety (FS120353)
- Hot weather and summer activity advice (FS120343)
- Knife safety guidance (FS120349)
- Managing free time activities safely (FS120340)
- Talking to young people and parents about safety (FS120338)
- Party / fiesta tent guidance (FS120344)
- Pioneering guidance (FS315056)
- Running active games safely
- Safety practical tips
- Talking to young people and parents about safety (FS120338)
- Ticks Advice on Protection Prevention and Removal
18 November 2024
- InTouch (FS120075)
- Class C Waters (FS120623)
- Externally-led activities (FS120086)
- Joint activities with Girlguiding (FS120007)
- Joint activities with other organisations (FS120013)
- Tomahwak throwing (FS120011)
- Trampolining (FS120425)
14 October 2024 - The following areas of the website and documents have been updated to reflect the changes in language and process relating to the Volunteer Experience Transformation programme.
- Nights away - including all guidance pages, permit scheme pages and Nights Away Notification Form.
- Adventurous activity permit scheme guidance pages.
- International - including all guidance pages and visits abroad process including the Visits Abroad Form.
16 October 2024 - new landing pages for route plans and emergency cards.
Emergencies and Reporting - updated to explain when and how to report to the Marine Accident Investigation Board (MAIB).
Risk assessment
FS120000 Risk Assessment - Update to guidance to consider the impact of children of volunteers attending activities.
- Christmas post
- Minibus use and drivinG
- Parades (update)
Following reviews of activities in 2022 and 2023 we have made updates to a number of activities. Follow the links to access the updated rules or guidance, all linked content will be updated by 5pm on Tuesday 17th October and will be communicated to members in the 7th Nov all member email.
Adventurous Activity Permit Scheme:
-
POR 9.7 Adventurous Activity Permit Scheme – Updates to clarify the roles members must have in order to hold a permit.
-
FS120100 Adventurous Activity Permit Scheme – Updated to combine and simplify the content from FS120100, FS120101, FS120102 and FS120103 and the addition of content to support under 18’s with gaining permits.
-
FS120104 Approved Assessors – update to reference currency requirements of County Assessors.
-
County Assessor Qualifications Table – updated to include currency requirements and alignment of assessor levels to mirror equivalent qualifications as is a principle of the scheme.
Further work is underway reviewing the wider resources relating to the adventurous activity permit scheme.
Creative and performance activities:
-
POR 9.5 Creative Activities - Updated to reflect some revisions to types of performance requiring assessment and the timeframes for assessment.
-
FS120164 Staged Performance Toolkit – Updated to reflect changes to assessment process and timescales and to reflect volunteer experience transformation changes to volunteer. Assessment request form and criteria and assessment forms updated.
-
FS120212 Musical Performance Toolkit – Updated to reflect changes to assessment process and timescales and to reflect volunteer experience transformation changes to volunteer. Assessment request form and criteria and assessment forms updated.
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Removal of FS120269 Staged performances – commissioners guidance and FS120162 Performances: legal licensing requirements as content has been moved into the relevant performance toolkits.
Externally led activities:
-
FS120086 Externally Led Activities – Updated to provide additional support to members planning activities delivered by an external provider or where Scouts volunteers are also external providers.
Horse riding:
-
Horse Riding FAQs – Updated to provide support for members with questions about suitable clothing and details on what to do if waivers are required by providers.
International:
-
POR 9.3 Visits Abroad - Updated terminology following Brexit.
Further work is underway reviewing the wider resources relating to international activities and visits abroad.
Martial arts:
-
Martial arts FAQs – Updated to provide support for members with questions about adult participation and purpose of activity.
-
Update to the recognised bodies list for external providers.
Motor sports:
-
FS120413 Motor Sports - Update to clarify the management of motor sports involving electric vehicles. Update stating environmental impact of the activity should be carefully considered and minimised.
-
Clarification for helmet wearing amended to clarify helmet use for driving lessons.
Stand Up Paddleboarding
Following feedback from members and challenges with access for training for County Assessors the transition period for SUP permits has been extended to 31 March 2024.
The following guidance has been updated to reflect this transition period:
FS120670 Stand Up Paddleboarding
Updated example risk assessments
- Fireworks and bonfire events
- Jamboree on the Air (JOTA)
- Online meetings
POR Chapter 9
POR Chapter 9 has been updated to align with the new format and style of POR. This means that rule numbers and locations have changed, but no meaning has been changed within this chapter update. Links and references to POR chapter 9 are being updated throughout the website and the following documents have been updated:
- Form NAN
- Visits Abroad Form
- Home Hosted Hospitality - host agreement
Where references have not yet been updated please use the chapter 9 translation table below:
January 2023 rule number |
April 2023 rule number |
9.1 |
9.1.1 / 9.1.2 |
9.2 |
9.1.1 |
9.3 |
9.1.1 |
9.4 |
9.1.3 |
9.5 |
9.1.1 |
9.6 |
9.7.15, 16, 17 |
9.7 |
9.7 |
9.8 |
9.8 |
9.9 |
9.6 |
9.10 |
9.10 |
9.11 |
9.10.1 |
9.12 |
9.10.2 |
9.13 |
9.10.3 |
9.14 |
9.10.10 |
9.15 |
n/a |
9.16 |
9.10.9 |
9.17 |
9.10.7 |
9.18 |
9.10.4 |
9.19 |
9.10.8 |
9.20 |
9.10.5 |
9.21 |
9.10.6 |
9.22 |
9.5 |
9.23 |
n/a |
9.24 |
n/a |
9.25 |
n/a |
9.26 |
9.12.8 |
9.27 |
9.12.9 |
9.28 |
9.12.7 |
9.29 |
9.12.7 |
9.30 |
9.12.7 |
9.31 |
9.12.7 |
9.32 |
9.12.6 |
9.33 |
9.12.13 |
9.34 |
9.12.3 |
9.35 |
9.12.2 |
9.36 |
9.11.1 |
9.37 |
9.11.5 |
9.38 |
9.11.6 |
9.39 |
9.11.4 |
9.40 |
9.11.3 |
9.41 |
9.12.1 |
9.42 |
9.13.1 |
9.43 |
9.13.2 |
9.44 |
9.13.3 |
9.45 |
9.13.4 |
9.46 |
9.13.5 |
9.47 |
9.13.6 |
9.48 |
9.13.7 |
9.49 |
9.13.8 |
9.50 |
9.13.9.1 |
9.51 |
9.13.9.2 |
9.52 |
9.13.9.4 |
9.53 |
n/a |
9.54 |
9.13.10 |
9.55 |
9.2.1 |
9.56 |
9.2.2 |
9.57 |
9.2.3 |
9.58 |
9.2.4 |
9.59 |
n/a |
9.60 |
n/a |
9.61 |
9.2.5 |
9.62 |
9.2.6 |
9.63 |
9.2.7 |
9.64 |
9.3 |
9.65 |
9.4 |
9.66 |
n/a |
9.67 |
9.1.1.2 |
9.68 |
n/a |
9.69 |
9.12.11 |
9.70 |
9.12.10 |
9.71 |
9.12.4 |
9.72 |
9.12.12 |
9.73 |
n/a |
9.74 |
n/a |
9.75 |
n/a |
9.76 |
9.9 |
9.77 |
9.1.1.3 |
9.78 |
9.12.5.1 |
9.79 |
9.12.5.3 |
9.80 |
9.12.5.2 |
9.81 |
9.11.2 |
Updated guidance
- FS120340 Managing Free Time Activities Safely - minor updates to content based on learning from recent incidents.
New guidance
- FS120359 Running Active Games Safely - new guidance to support members with running active games safely, tips to help inform planning and assessing risk.
Updated example risk assessments
- Active games
- Activities outside the meeting place
- Axes, saws and knives
- Cooking
- Externally led activities
- Fire building and campfires
- Free time
- Hikes (leader led)
- Nights away - indoor
- Nights away - campsite
- Nights away - peer led lightweight expedition
- Nights away - greenfield
- Parades
- Pioneering
- Section meeting overview
- Table top activities (craft etc)
- Visits to play parks
- Waterslides
- Nights Away with younger sections
- External assessor qualifications table – Updated qualifications for hillwalking to reflect current Mountain Training titles.
- In the January 2023 activity updates transition periods relating to cycling and climbing were omitted.
- Cycling – there is a transition period till 31st August 2024 allowing for members to get the correct permits in place to operate under the new environmental definitions, until then members can choose to continue to operate using rules 9.7, 9.26, 9.27, 9.28, 9.29, 9.32 and 9.71 in the October 2022 version of POR. POR will be updated to reflect the cycling transition in the next edition.
- Climbing – there is a transition period till 31st August 2024 relating to members holding lead climbing assessor roles, this transition gives a period in which to gain the new qualification required for this role.
Following reviews of activities in 2022 we have made updates to a number of activities. Follow the links to access the updated rules or guidance, all linked content will be updated by 5pm on Tuesday 31st January and will be communicated to members in the 7th Feb all member email.
Air activities:
- POR 9.12 Air Activities Public liability insurance and pilot and aircraft requirements – Updated to reflect changes in legislation following Brexit.
- POR 9.16 Powered Aircraft Flying - Updated to reflect changes in legislation following Brexit.
- POR 9.21 Hovercrafting – Updated to reflect helmet changes (details below) and to reinforce the buoyancy aid requirement applies on both land and water.
- Parascending (FS120705) – Updated to remove outdated images.
- Access to airfields (FS120702) – Updated images.
- Hovercrafting (FS120750) – Updated links.
- Hovercrafting FAQs – Updated to provide clarity on the reason for wearing buoyancy aids during hovercrafting activities.
Climbing:
- POR 9.34 Climbing and Abseiling - Updated to reflect helmet changes (details below).
- Climbing and Abseiling (FS120452) – Updated to provide additional information about environmental impact of climbing activities and link to new assessment checklist.
- Assessment Checklist for Climbing and Abseiling (AC120905) – Updated to clarify some assessment criteria and update to the equivalent qualifications based on title changes within the National Governing Body.
- Climbing - Auto belay and mobile walls (FS120427) – Update to support members with the types of equipment used and how to manage and maintain this equipment.
- Bouldering (FS120428) - Updated links and additional information about equipment and the use of mats.
- Climbing FAQs – Updated to include further useful links and to answer the question of use of bouldering mats.
- County assessor qualifications table – Updated qualifications to reflect current Mountain Training titles. Note update to include transition for lead climbing assessors through to 31st August 2024 to allow time for update of qualifications.
- External assessor qualifications table – Updated qualifications to reflect current Mountain Training titles.
Cycling:
- POR 9.7 Adventurous Activity Permit Scheme – Update to separate off-road cycling from hillwalking activities.
- POR 9.26 Hill walking permits – Change of title and removal of reference to off-road cycling.
- POR 9.27 Hill walking safety - Change of title and removal of reference to off-road cycling.
- POR 9.71 Cycling – Update to include environment definitions, safety information and all relevant content relating to cycling activities.
- Cycling (FS120422) – Updated content to support the management of cycling in the new environments.
- Off-road Cycling (FS120456) - Change of title from Mountain Biking and updated contents to reflect the revised operating remit of a permit holder.
- Assessment Checklist for Off-road Cycling (AC120920) – Change of title from Mountain Biking and updated contents to reflect the revised operating remit of a permit holder.
- Permit list – Updated to remove mountain biking and add off-road cycling.
- County assessor qualifications table – Updated to remove mountain biking and add off-road cycling.
- External assessor qualifications table – Updated to remove mountain biking and add off-road cycling.
- Compass updates - Updated to reflect these changes to future permits and assessor roles.
- Note update to include transition through to 31st August 2024 to allow time for members to adopt the changes and get permits where activity thresholds have changed, full detail in Feb 2023 section above.
Emergency procedures:
- POR Chapter 7 Emergency Procedures – Updated layout to new style POR format, regrouped content to assist members with managing an incident.
Helmets:
Responding to feedback from members rules relating to the wearing of helmets during activities have been updated to provide reasonable adjustment for members with additional needs. This has been reflected in the following rules and new guidance to support members with this is available and linked to from associated activity guidance pages:
- POR 9.21 Hovercrafting
- POR 9.33 Snowsports
- POR 9.34 Climbing and Abseiling
- POR 9.70 Horse Riding and Pony Trekking
- POR 9.71 Cycling
- Activity helmets (FS120430) – New Resource to support members with managing the use of helmets during activities and applying the updated rules.
Nights away:
Following the introduction of Squirrel Scouts and a pilot nights away project, Squirrels are now allowed to take part in nights away activities. The following rules and guidance have been updated to reflect this:
- POR 4.4.1.c Squirrels
- www.scouts.org.uk/ratios – Updated to reflect the ratio for Squirrel Scouts on nights away activities
- Nights away with younger sections (FS120073) – New Resource to support members running nights away with younger sections, including hints and tips.
- Form NAN – Updated to include Squirrel Scouts numbers
- Nights Away FAQs – Update to answer the question ‘are there any restrictions for younger sections?’
- Recording of recent Squirrel Squad webinar.
- Recording of Nights away update webinar for Nights Away Advisers.
Form NAN has also been updated further to reinforce the approval required for nights away activities and that contingency plans need to be shared as part of the process.
Risk Assessment:
The risk assessment guidance (FS120000) and form template have been updated to assist members with understanding the risk assessment process. Some content has been reordered within the guidance, some additional support relating to how risk assessments relate to safeguarding and individual needs and a reinforcement of how contingency planning fits within the risk assessment process, is now included.
Sailing:
- Yachting (FS120657) – Updated to provide signposting to those who operate coded vessels to the additional requirements which apply.
Technology:
- Radio on scout activities (FS120502) – Updated title and simplified contents to signpost onto other more detailed resources.
- Private Mobile Radios (FS120503) – Updated to remove unnecessary content and reflect current licencing arrangements.
- Amateur Radio (FS120522) – Updated title and revised content to reflect current delivery of this activity.
General resources updates:
- Permit list – Updated to change from mountain biking to off-road cycling.
- County Assessor qualifications table – Updated to change from mountain biking to off-road cycling and updates to the qualification titles for climbing.
- External Assessor qualifications table – Updated to change from mountain biking to off-road cycling and updates to the qualification titles for climbing.
- Where resources have been reviewed as part of a review with no updates made the publishing details on the page will refer to the last review date.
- Firework and bonfire activities
- Waterslides
The incident report covering letter has been updated.
Update to the near miss reporting system.
Updates to first aid training recording and delivery.
New guidance to support the prevention and management of illnesses.
Update to YHA accommodation discounts for Scouts.
Closure of the getting back together safely guidance.
The following safety resources relating to camping and practical skills have been updated:
- FS120347 Using gas safely - Enhanced information relating to the storage and transportation of gas.
- FS120348 Meths burning stoves - Reformatting of the guidance and addition of support relating to the use of gas converted appliances.
- FS120345 Aerosol stoves - General update to guidance along with additional information relating to the storage of gas canisters.
- FS120626 Campsites, livestock and E-coli - Addition of information relating to outdoor activities.
- FS120356 Ticks: Advice on prevention, protection and removal - Addition of further images and updated links to external resources.
- FS120344 Party tents - Additional information relating to the use in poor weather conditions.
- FS315070 Using axes and saws safely - Update to the wording related to kneeling when using axes and saws.
- FS120349 Knife skills safety advice - Updates to the external website links.
- FS120350 Safe use of chainsaws - Additional information relating to the HSE guidance for managing trees following storms.
The following safety resources have been introduced to support camping and practical skills:
- FS120354 Storm Kettles - a new resource to support the safe use of storm kettles.
- FS120355 Petrol Stoves and lamps - a new resource to support the safe use of petrol stoves and lamps.
- FS120357 Managing menstrual hygiene at camp - a resource to support members with managing menstrual hygiene during nights away activities.
Risk assessment examples:
Underwater activities
As part of the ongoing review of activities we have completed and closed the following reviews with no updates made, resources have been updated to reflect this recent review.
- FS120062 SCUBA Diving
- FS120663 Snorkelling
- FS120620 Swimming
- FS120013 Joint activities with other organisations - except Girlguiding
Oar activities
As part of the ongoing review of activities we have completed and closed the following reviews with no updates made, resources have been updated to reflect this recent review.
Stand Up Paddleboarding
Correction to Stand Up Paddleboarding guidance. Following the activity updates published in January 2022, we’ve made a correction to the information about how Stand Up Paddleboarding will be managed within Scouts.
- Stand up paddleboarding (FS120670) – Update to equivalent qualifications, activity ratios / group sizes and removal of surf category.
- Assessment checklist for stand up paddleboarding (AC120954) - Update to equivalent qualifications and removal of surf category.
- County Assessor qualifications table – Updated to qualifications listed for stand up paddleboarding assessors.
- External Assessor qualifications table – Updated to qualifications listed for stand up paddleboarding assessors.
- Permit list – removal of surf category, this is covered within sea permits.
- Compass – removal of surf category for stand up paddleboarding within the assessor roles and permit options.
Risk assessment
- New guidance to support line managers with supporting their sections in delivering safe Scouting.
- Update to FS120000 Risk Assessment - no change to process, clarification of wording based on feedback from members.
- Updated risk assessment template form
Following reviews of activities in 2021 we have made updates to a number of activities. Follow the links to access the updated rules or guidance, all linked content will be updated by 5pm on Monday 31st January and will be communicated to members in the 1st Feb all member email.
Boats and waters:
- POR 9.44 Classifications of waters – Updated to reflect the change in title of British Canoeing.
- POR 9.46 Boats – Updated wording relating to the marine insurance provided by the Scouts.
- POR 9.47 Charter vessels – Updated to remove reference to 9.9e (as this rule no longer exists) and to direct members to Unity for advice relating to insurance and agreements when chartering vessels.
- Boat checking (FS120627) – Updated to link to other relevant resources.
- Boat log (FS120157) – New resource to help members track and monitor boats and associated equipment.
- Canal and river licences (FS120617) – Updated support regarding boat identification.
- Class C waters (FS120623) – Updated support for members in defining class c waters.
- Water safety - buoyancy aids and life jackets (FS120603) – Updated content with support for members without permits in identifying which equipment is suitable for which activity.
- Water safety – immersion and disease (FS120629) – Updated to simplify content and signpost to external sources of information where relevant.
Climbing insurance:
- POR 9.34 Climbing and Abseiling – Update to 9.34g relating to insurance of climbing activities.
General rules and guidance relating to activities:
- POR 9.1 Activity rules – application – Update to link to the Approving Activities Guidance for Commissioners (FS120015).
- POR 9.2 Preparations – Update to 9.2a wording regarding responsibilities and recording of risk assessments.
- POR 9.4 Large Scale Events – Update to confirm that this rule refers to adventurous activities as defined in 9.7 Adventurous Activity Permit Scheme.
- POR 7.1 Communication – Update to link to the In Touch resources.
- Commissioners guide to approving activities (FS120015) – Updated to include reference to Squirrels and what happens if something changes during an activity.
Hillwalking:
- Assessment Checklist for Hillwalking (AC120913) – Updated to reflect changes in titles of the equivalent qualifications, national governing body title and ISBN for the technical publication.
- Safety card (FS120077) – Updated to reflect InTouch system.
- Route card (FS120049) – Updated to reflect InTouch system and contact phone numbers.
- Joint Scout and Mountain Training hillwalking infographic – Updates to reflect the changes in branding and titles for qualifications.
- Mountain Training Skills Courses – Mountain Training have developed a range of skills courses which can be delivered and accessed by members of the Scouts. These courses do not directly feature in the management of hillwalking activities but can provide members with some of the skills required. Find out more information about the skills courses.
Paddlesports:
Bell boating
- Bell boating (FS120650) – Updated to add a note to remind members to stay within the people / weight limits set out by the manufacturers.
Canoeing
- Assessment checklist for canoeing (AC120902) – Updated to add the paddlesports instructor as equivalent for B1 water (with all restrictions from PI crossing over to the permit unless a further assessment).
- Canoeing (FS120651) – Updated to note transition arrangements for stand up paddleboarding.
Kayaking
- Assessment checklist for kayaking (AC120919) - Updated to add the paddlesports instructor as equivalent for B1 water (with all restrictions from PI crossing over to the permit unless a further assessment).
- Kayaking (FS120654) – Updated to note transition arrangements for stand up paddleboarding.
Rafting (traditional)
- Rafting traditional (FS120668) – Updated to include maximum group sizes.
Stand Up Paddleboarding
- Stand up paddleboarding (FS120670) – New resource - assessment checklist to support stand up paddleboarding within the permit scheme.
- Assessment checklist for stand up paddleboarding (AC120954) - New resource - fact sheet to support stand up paddleboarding within the permit scheme.
- Permit list – SUP permits added
- Compass – updated to add stand up paddleboarding within the assessor roles and permit options.
White water rafting
- White water rafting (FS120665) – Updated to add a limit to the max number of people, 8 people (plus the permit holder) or lower as determined by risk assessment.
Windsurfing
- Windsurfing (FS120666) – Updated to note transition arrangements for stand up paddleboarding.
General resources
- Joint Scout and British Canoeing paddlesports infographic – Updates to reflect the changes in branding and inclusion of the paddlesports instructor.
- British Canoeing Delivery Partner – The Scouts have changed their membership of British Canoeing, now being a Gold Delivery Partner. This means that Groups, Districts, Counties and activity centres or activity SASUs can register within this partnership. Registering will create you a Go Paddling page and access benefits within the partnership such as conferences, training and the ability to check BC qualifications quickly and efficiently.
Snowsports:
- Snowsports (FS120457) - Updated to include guidance on off-piste snowsports and the use of local guides.
Tomahawk throwing:
- Tomahawk throwing (FS120011) - Updated to reinforce single handed throwing only is permitted, no double handed throwing allowed.
Underground:
- Assessment checklist for caving (AC120946) – Updated to separate risks of Radon within the checklist and update to qualification titles.
- Assessment checklist for mine exploration (AC120952) – Updated to separate risks of Radon within the checklist and update to qualification titles.
- Cave route plan (FS120419) – Updated contact numbers.
- Caving (FS120451) – Update to wording relating to equipment and signposting to Radon advice.
- Mine exploration (FS120450) – Update to wording relating to equipment and signposting to Radon advice.
- Single rope technique (FS120421) – Update to wording to confirm suitability of trees to be used.
General resources updates:
- County Assessor qualifications table – Updated to include stand up paddleboarding assessors, updated qualification titles for cave and mine exploration and updated NGB title for Mountain Training and associated qualification titles.
- External Assessor qualifications table – Updated to include stand up paddleboarding assessors and updated NGB title for Mountain Training and associated qualification titles.
- Where resources have been reviewed as part of a review with no updates made the publishing details on the page will refer to the last review date.
FS120503 Private mobile radio (PMR) - Update to correct an error in frequencies
Risk assessment examples - updated to include nights away examples, bring the COVID examples onto this page as well as examples for externally run activities, visits to playgrounds and operating alone (lone adults).
Safety checklist for Managers - updated to directly relate to the responsibilities held my Commissioners and how these are practically managed locally.
Safety checklist for Executive Committee Members - updated to directly relate to the responsibilities held my Executive Committee members and how these are practically managed locally.
Safety checklist for leaders - updated based on member feedback.
FS120352 Managing Asbestos - updated to include information on what to do in an emergency
FS120338 Talking to young people and parents about safety - new guidance to support these important discussions with ideas and tips on how to do this.
Safety Policy
Updated Safety Policy live, with clearer identification of responsibilities for different roles.
Joint activities with Girlguiding
Following feedback from members and work to increase accessibility and local collaboration the guidance for joint activities with Girlguiding (FS120007) has been updated.
Safety guidance updates
Updates have been made to a number of pieces of guidance relating to the safe management of events:
- FS120346 Cold weather and winter activities advice - Minor amendments to the content and updated links.
- FS120342 Guidance for the safe use of bouncy castles - update following HSE guidance updates.
- FS120353 Firework safety - update to the guidance on Category 4 fireworks.
- Event planning template
- Legionella management plan - updated to reflect recent industry changes
- Meths stoves guidance - additional carbon monoxide guidance
Safe Scouting Premises Audit Tool
A new resource to support premises owners and managers check they have all the relevant safety and safeguarding systems in place. The tool is available here and a supporting video coming soon.
Following reviews of activities in 2020 we have made updates to a number of activities. Along with the changes listed below all activities / adventure content has been migrated to scouts.org.uk.
Externally Led Activities:
- POR 9.9 Use of external centres and instructors – updated to clarify what insurance is required when using an external provider as well as identifying which rules do and don’t apply in these situations.
- Externally led activities (FS120086) - new guidance to support members with planning and delivering activities using an external provider.
Adult groups:
- POR 9.8 Adult Groups in Adventurous Activities – updated, changing the system for managing adult only activities and broadening the remit of this rule.
- Adult Groups in Activities (FS120087) – updated to reflect the changes to the rules and process of planning an adult only activity.
- Removal of the white adult groups card.
Terrain definitions:
- POR 9.28 Terrain Zero Definition – updated language to assist novice leaders with understanding and the requirement to follow the guidance in FS120426 Terrain Zero Activities.
- POR 9.29 Terrain One Definition – updated language to be consistent with updates to the Terrain Zero definition.
- POR 9.30 Terrain Two Definition - updated language to be consistent with updates to the Terrain Zero definition and clarity regarding use of ropes.
- Terrain Zero Activities (FS120426) – updated to provide more support with defining a terrain zero environment and the management of activities in terrain zero.
Water skiing:
- Assessment checklist for water skiing (AC120943) – Update to equivalent qualification, changing from Instructor Award to Community Coach.
- County Assessor Qualifications table – Update to NGB title and update of qualification to Community Coach.
- External Assessor Qualifications table – Update to NGB title.
Kite surfing:
- Assessment checklist for kitesurfing (AC120949) – Updated NGB title.
- County Assessor Qualifications table – update to NGB title.
- External Assessor Qualifications table – update to NGB title.
Other Activities:
- POR 9.77 Other Activities - Updated to reflect the changes in 2020 to the documenting of risk assessments.
Along with the changes listed below all safety resources and webpages have been migrated to Staying safe and safeguarding.
Updated resource:
- Risk Assessment (FS120000) - updates have been made to the guidance and support available to members with risk assessments. Check out the full updates and the reasons for the changes.
- Lone working within Scouting (FS120341) - updated guidance to reflect changes to the guidance for commissioners on the approval of activities.
- Safety Checklists - all updated to reflect changes to risk assessment and activity approval.
New resources:
- Cold weather and winter advice (FS120346) - new guidance to support leaders with keeping activities safe in the winter and cold weather.
- Supervision of activities (FS120339) - new guidance to support leaders with choosing appropriate supervision methods and developing supervision plans.
New resource:
- Managing Water Risks of Legionella (FS120351) - this is a new set of guidance to support the management of water within Scout premises, specifically focused on the management of Legionella. A sample legionella management plan is available for download to be adapted locally.
Updated resources:
- Managing a Safe scout premises (FS320010) - updated to new brand, separate example risk assessment and compliance checklist, removal of duplicated information, improved signposting to other resources.
- Falls from height (FS320009) - Changed to web content and updated to include links to relevant sources of support information.
- Managing contractors working on a scout premises (FS320011) - changed to web content and links to a sample contractor code of practice for adapting locally.
- Managing Asbestos (FS120352) - this guidance has been updated in line with current industry practice, re-branded, and assigned a factsheet number. A sample asbestos management plan has been provided as a download to be adapted locally.
- Managing fire safety (FS320007) - updated to make web content, removal of duplicated information and updating of links. A sample fire risk assessment, action summary and sample fire hazard check sheet have been provided as downloads to be adapted locally.
- Chainsaws (FS120350) - reviewed but no content updates. New factsheet number assigned.
- Tree Safety Guidelines (FS320008) - changed to web content with sample inspection form as download, updated information regarding responsibilities.
- Private Mobile Radios (PMR) (FS120503) - update to the frequencies listed in line with changes from Ofcom.
- Form NAN - updates to detail regarding sharing of risk assessments in response to member feedback on April 2020 version.
The nights away notification form (Form NAN) can also be attached to emails, or printed out and completed by hand. (It's recommended that you download and install the Scouts font beforehand)
Updated resources:
- Managing Free Time Activities Safely (FS120340) - updated to include more guidance regarding young people being given free time during trips and outings.
- Safety Practical Tips (FS320012) - updated content referring to near miss and incident reporting and download changed to web content, with a downloadable example incident reporting form.
- Camping Gas: Guidance on safe use of gas appliances (FS120347)-
Updated format and branding, updated information about storage and transportation of gas. - Meths Stoves (FS120348) - Updated formatting of content and download changed to web content.
- Avoiding ill health at camp (FS120626) - Updated to make web content and remove old branding, updated contact details for UK HQ.
- Scout knife safety guidance (FS120349) - updated to make web content and minor amendments to content.
- Using axes and saws safely (FS315070) - redirected to Scout Adventures content to remove duplication of information.
- Guidance for food safety (FS320003) - combined content with food safety at camp and updated to make web content, quick tips sheet available as download.
- FS320004 Camp food safety - deleted and combined content with Guidance for food safety (FS320003).
New resource:
- Approving Activities - Guidance for Commissioners (FS120015) - a new resource to help Commissioners with setting up an approval process within their area.
Updated resources:
- InTouch (FS120075) - updated guidance including maintaining contact with groups of young people whilst apart from leaders for parts of adult led activities.
- Terrain Zero Activities (FS120426) - updated guidance regarding the approval and supervision of these activities.
- Form NAN - updated requirements regarding the approval of the event and the documentation required by the Commissioner (or their designate) to inform this. The nights away notification form (Form NAN) can also be attached to emails, or printed out and completed by hand. (It's recommended that you download and install the Scouts font beforehand)
Safety updates
Updates have been made to some safety resources:
- Bouncy Castles and Inflatable Play Equipment Guidance for safe use (FS120342) - Updates based on changes to the HSE guidance for the management of bouncy castles.
- Party/fiesta tent guidance for safe use (FS120344) - Updates to the guidance for general use of party tents.
- How to use an aerosol gas stove safely (FS102345) - New guidance to support members in the safe use of these portable stoves.
- Safe Pioneering (FS315056) - Updated guidance for the safe construction and use of pioneering structures.
- Hot weather and Summer activity advice (FS120343) - Updated guidance for keeping members safe in the summer and hot weather.
The National Governing Body (NGB) for surfing has been updated from Surfing GB to Surfing England. The relevant external qualification has also been updated on the surfing externally led pages of scouts.org.uk/a-z.
These changes are effective from Tuesday 8th January 2019, resources may not be available until this date, when resources are available hyperlinks will be added below.
Aerial Runways
Since the last revision for the aerial runway code work has been progressing to find a suitable affordable alternative to some of the equipment referenced in the document. This work has been completed and more flexibility has been applied to the equipment required for the safe operation of aerial runways.
Updated Resources:
- Aerial Runway Code (FS120006) – Updates to the equipment used for this activity.
Archery
Feedback received as part of the target sports start-up survey in autumn 2017 members identified some challenges with archery activities. These were all considered as part of the review which included consultation with the UK Technical Adviser for Archery and Archery GB. Following this research updates have been made to confirm the current situation of archery tag (and similar battle archery activities) not being permitted for members.
Updated Resources:
- Rule 9.36 Archery – This rule is being updated to clarify that the activity of battle archery/ archery tag is not permitted for members to take part in due to it being shooting at other humans and with no external regulation.
- Rule 9.67 Banned Activities – This rule is being updated to clarify that the activity of battle archery/ archery tag is not permitted for members to take part in due to it being shooting at other humans and with no external regulation.
- Archery (FS120406) – Updates to add clarity to the existing definitions.
- Assessment Checklist for Archery (AC120953) – These updates are to update the branding, add data protection information and minor amendments to the criteria to better reflect the skills required to lead the activity.
- Archery FAQ's – Updates based on feedback from pre-launch checks phase.
- Archery Logbook – Updated to reflect the new brand.
Fencing
Over the past three years the Scouts have been working in partnership with British Fencing and in doing so have been promoting fencing more widely in Scouting. In addition British Fencing have been providing more training for leaders at accessible costs to help get more young people experiencing this activity. This work has highlighted that members wanted clearer direction on what was required when providing fencing activities.
New Resources:
- Rule 9.81 Fencing – This rule is being introduced to ensure that members are using the standards of British Fencing when delivering these activities.
- Fencing FAQ's – Being introduced to support members. Through a partnership with British Fencing opportunities for leaders to gain training and qualifications to lead fencing will be highlighted.
First Aid
A review of first aid provision within Scouting has been undertaken which has resulted in a task and finish group being established consisting of members with a variety of roles and backgrounds. This group has been working through a set of recommendations which are intended to improve the first aid provision within the Scouts. The first phase of outcomes from this work relates to the requirements for first aid in remote environments, and also the duration between members undertaking first aid training.
Updated Resources:
- Rule 9.7 Adventurous Activity Permit Scheme – This rule is being updated to better describe the activities considered to be remote and therefore require immediate access to someone with a higher level of first aid qualification.
- Rule 9.56 Nights Away Responsibilities – This rule is being updated to better describe the activities considered to be remote and therefore require immediate access to someone with a higher level of first aid qualification.
- The Appointment Process 5 – Reviewing Appointments – This rule is being updated to require members to maintain a minimum of first response at all times following their first appointment review.
New Resources:
- First Aid FAQs – This is a new resource, developed following feedback from members during the project and the pre-launch checks phase.
A transition till 31 December 2020 has been provided to ensure that members have time to adapt to the new requirements. Work is ongoing to review the existing content of the First Response course and associated materials.
High Ropes
Following a series of incidents relating to a variety of high ropes activities it has been highlighted that more support is required for those approving the operating manuals for these activities.
New Resources:
- High Ropes operating manual (FS120429) – This new resource provides guidance for those developing and approving operating manuals for high ropes activities. This is not a template but some areas to consider when developing the document.
Home and Hosted Hospitality
During the summer of 2018 work was undertaken to review the processes relating to members travelling abroad following enquiries and feedback received from members, this specifically referred to the suitability and management of home and group hosted hospitality. A working group have reviewed existing processes against POR and have developed proposals which were agreed by the Operations Committee at their December meeting.
Updated Resources:
- Rule 9.64 Visits Abroad – Due to significant challenges with undertaking appropriate vetting processes, in order to align this activity with our vetting and child protection policies, for host families in other countries it is agreed that POR be updated to clarify that UK members under the age of 18 must not participate in home hospitality experiences. Hosted hospitality, which takes place in group facilities rather than private homes, is allowed and encouraged to continue to provide members with more cultural experiences when visiting other countries.
- Rule 9.65 Visits to the United Kingdom – Detailed work has been undertaken to find a suitable process and management system for continuing to offer Home Hospitality within the UK for International Scouts. Additionally, Hosted Hospitality is encouraged within the UK. In planning to host Home Hospitality within the UK, clear requirements have been developed to help leaders with providing as safe an experience as possible. The details of the requirements can be found in POR rule 9.65 Visits to the United Kingdom.
- Explorer Belt Resources – the Reach out and Explore and Helping them Reach out and Explore resource documents have both been updated to reflect the changes relating to home hospitality.
New Resources:
- Home and Hosted Hospitality (FS120821) – A new resource has been developed to help those planning overseas travel wanting to include an element of hosting and also for those wishing to host within the UK.
- Home and Hosted Hospitality FAQ's.
Horse Riding
Feedback from members over the past few years suggested some improvements to support members in undertaking horse riding activities, mainly surrounding how to find a suitable provider. In addition it was noted that there was a need to align to the industry standard regarding helmets.
Updated Resources:
- Rule 9.70 Horse Riding and Pony Trekking –This rule is being updated to reflect the current industry standards for the safe delivery of horse riding activities to members. In addition a requirement to wear helmets whilst riding is being introduced.
New Resources:
- Horse riding FAQ's – Being introduced to support members.
Laser games
As part of the review of shooting some minor amendments were made to the wording of the Laser Games rule in order to be more consistent with other rules. This has no operational change for members.
Updated Resources:
- Rule 9.40 Laser Games – This rule is being updated to add clarification.
New Resources:
- Laser Games FAQ's – Being introduced to support members.
Following consultation with members through a start-up survey which went out in autumn 2017 feedback highlighted the use of Nights Away Event Passports as the area where members needed most support, guidance has been developed. In addition updates have been highlighted following some incidents, this includes updates to the Assessment Checklist for a Nights Away Permit to be clear about the knowledge required of a permit holder relating to risks such as fire and carbon monoxide, also updates to branding and data protection, and also to rules relating to parents understanding of supervision requirements.
Updated Resources:
- To be clearer about the responsibilities a Nights Away Permit holder has for ensuring that parents are made aware of the supervision arrangements for a nights away event.
- Rule 9.61 Nights Away Event Passports – This rule is being updated to be clearer about the responsibilities a Nights Away Permit holder has for ensuring that parents are made aware of the supervision arrangements for a nights away event. In addition wording is being clarified to confirm that an Event Passport cannot be used when adults are present, including Scout Network Members on joint activities.
- Assessment Checklist for a Nights Away Permit (AC120990) – to be clearer about the knowledge required relating to Carbon Monoxide. Also update to the new brand and to include data protection statements.
- Nights Away Permit Application Form – Updates to branding and the addition of data protection information.
New Resources:
- Guidance for Event Passports (FS120805) – Guidance has been developed to assist with understanding of how Nights Away Event Passports should be used with Scouts and Explorer Scouts.
Paddlesports
Following the introduction of a new range of qualifications by British Canoeing a review of the paddlesports permit scheme documentation and how this relates to the new BC qualifications was undertaken. This was done in partnership with the Coaching Team at British Canoeing.
Updated Resources:
is an activity not endorsed by British Canoeing and in consultation with those who hold Canoe Surf permits this is not an activity undertaken within Scouting. Kayak Surf remains. Compass has also been updated to reflect this.
- Adventurous Activity Permit List – Update to remove Canoe Surf as an option, this is an activity not endorsed by British Canoeing and in consultation with those who hold Canoe Surf permits this is not an activity undertaken within Scouting. Kayak Surf remains. Compass has also been updated to reflect this.
- External Assessor Qualifications List – Update to all paddlesport assessor qualifications. Anyone holding old qualifications needs to translate these with British Canoeing and must hold the equivalent or higher as referenced in this document.
- Assessment Checklist for Bell Boating (AC120901) – Update to the new brand and to include data protection statements.
- Assessment Checklist for Canoeing (AC120902) – Update to the new brand and to include data protection statements. Also update to the equivalent qualifications, personal paddling ability and safety ability.
- Assessment Checklist for Kayaking (AC120919) – Update to the new brand and to include data protection statements. Also update to the equivalent qualifications, personal paddling ability and safety ability.
- Assessment Checklist for White Water Rafting (AC120944) – Update to the new brand and to include data protection statements. Update to the new brand and to include data protection statements. Also update to the equivalent qualifications.
- Assessment Checklist for Rafting (Traditional) (AC120950) – Update to the new brand and to include data protection statements.
New Resources:
- Paddlesports infographic – British Canoeing have developed an infographic to demonstrate the links between Scout permits and their coaching scheme.
Paintballing
Feedback from the target sports review identified a few additional FAQs required to support paintballing activities.
Updated Resources:
- Paintballing FAQ's – updated to reflect feedback from this review.
Shooting
The key feedback from members regarding shooting related to the complexity of the existing rules and guidance, with requests to simplify the information and also include more content relating to regional laws. Based on this the rules have been re-written to help with understanding, grouping them into categories and also including the regional law variations. In support of this the guidance has also been updated.
Updated Resources:
- Rule 9.37 Shooting – This rule has been restructured to add clarity; making it easier to understand which rules apply to which types of activity. In addition updates have been made to reference the regional laws relating the use, transportation and storage of air guns.
- Shooting (FS120004) – Updates referring to types of shooting and qualifications, additional guidance relating to crossbow activities.
- Shooting permission form – Updated to reflect the new brand and include data protection information.
- Shooting FAQ's – updated based on feedback from members as part of this review.
Tomahawk Throwing
A call for feedback from members relating to target sports prior to the start of this review identified that although axe throwing was embedding as an activity within Scouting there were some challenges with the language used and some of the guidance. Based on this the name of this activity has been changed to Tomahawk Throwing and updates have been made to the guidance which supports the activity.
Updated Resources:
- Rule 9.38 Tomahawk Throwing – This rule is being updated to clarify the terminology used to describe this activity, with the name changing from axe throwing to tomahawk throwing and angels to small hawks. This update has no operational change to the activity.
- Tomahawk Throwing (FS120011) – This has been updated to reflect some changes to the terminology used and also to remove the reference to what type of clothing is required and reference this back to the activity risk assessment. Updates are also relating to the suggested range layout and training requirements.
- Tomahawk Throwing FAQ's – Updates based on questions asked as part of the review process.
Trampoline Parks
Following the introduction of a British Standard for trampoline parks work has been undertaken with the International Association of Trampoline Parks. This resulted in a proposal for the introduction of a rule which would have confirmed which parks members could operate at. Following feedback from members during the pre-launch checks phase of this review further research was undertaken which resulted in the proposal rule being revoked and more robust guidance put in place.
Updated Resources:
- Trampolining (FS120425) – This guidance has been updated to reflect some more current advice on how to find a suitable trampoline park and how to safely manage this activity.
Visits Abroad
A review of processes at UK Headquarters has resulted in a change to the way in which Visits Abroad information is shared with UK HQ. The new system requires the ACC International (or equivalent) to add the key information from the VA Form onto an online form which is accessible to UK HQ. In addition the Visits Abroad Form has been updated to include new branding and data protection information.
Updated Resources:
- Rule 9.64 Visits Abroad – This rule is being updated to provide a digital solution to the HQ notification element of the Visits Abroad process. Updates have been made to some terminology.
- Visits Abroad Form – Updates to reflect the revised process for HQ notification, updated branding and inclusion of data protection information. Find out more in the Visits Abroad process.
Rebranded/data protection updates to forms
All other activity forms and assessment checklists have been updated to present in the new brand and provide data protection information.
- Assessment Checklist for Caving (AC120946)
- Assessment Checklist for Climbing and Abseiling (AC120905)
- Assessment Checklist for Dinghy Sailing (AC120911)
- Assessment Checklist for Dragon Boating (AC120912)
- Assessment Checklist for Hillwalking (AC120913)
- Assessment Checklist for Hovercrafting (AC120903)
- Assessment Checklist for Ice Climbing (AC120917)
- Assessment Checklist for Keelboating (AC120951)
- Assessment Checklist for Kitesurfing (AC120949)
- Assessment Checklist for Mine Exploration (AC120952)
- Assessment Checklist for Motor Cruising (AC120925)
- Assessment Checklist for Mountain Biking (AC120920)
- Assessment Checklist for Narrow Boating (AC120924)
- Assessment Checklist for Personal Watercraft (Jet Ski) (AC120927)
- Assessment Checklist for Power Boating (AC120928)
- Assessment Checklist for Pulling (Fixed Seat Rowing) (AC120929)
- Assessment Checklist for Rowing and Sculling (AC120930)
- Assessment Checklist for Scuba Diving (AC120931)
- Assessment Checklist for Snorkelling (AC120938)
- Assessment Checklist for Snowsports (AC120934)
- Assessment Checklist for Water Skiing (AC120943)
- Assessment Checklist for Windsurfing (AC120945)
- Assessment Checklist for Yachting (AC120926)
- Adult groups risk acknowledgement (within FS120087)
- Adventurous Activity Permit Application
- Application form for adventurous activity permit
- Event planning support template within General Event Planning
- Locally Organised National Event Application Form (LONE) (DOC)
- Musical Performance Assessment application and report forms (within FS120214)
- Staged Performance Assessment application and report forms (within FS120164)
- PMR Licence application (within FS120503)
- Emergency card (FS120077)
- Hill walking Route plan (FS120409)
- Caving route plan (within FS120419)
- Air notification form
- Near Miss reporting form
POR numbering
The numbering system in POR chapter 9 was updated in April 2023. A table has been provided in the April 2023 dropdown to the left for reference.