During the suspension

The suspending Commissioner is responsible for monitoring any investigation that may have been actioned to ensure it’s progressing in a timely manner. 

The Suspending Authority is responsible for monitoring any investigation that may have been actioned to ensure it’s progressing in a timely manner. 

The suspending Commissioner is responsible for keeping all relevant volunteers informed. 

You should inform the suspended volunteer of progress at least every 14 days, regardless of anything new to share.  

If you’ve appointed a liaison person, you should also keep them informed and contact them regularly to check they’re managing with the role. 

Together with the suspended volunteer’s line manager(s), consider what arrangements will need to be put in place to cover the role(s) of the suspended volunteer. 

Together with the suspended volunteer’s Team Leader(s) or Lead Volunteer(s), consider what arrangements will need to be put in place to cover the role(s) of the suspended volunteer.

Making modifications to a suspension is a tool to allow the suspended volunteer to access a particular event or situation in Scouts during the suspension. This tool can only be used to allow a parent/carer to attend specific, important events such as the presentation of an award or to drop-off and pick up the young person. The modifications are not intended to allow the suspended volunteer unrestricted access to Scouts.

You’ll find more information on suspensions modification in POR Rule 16.4.

Modifications must not compromise the safety and well-being of youth members. In some circumstances, the presence of the suspended volunteer at a Scout activity might intimidate a youth member – this will depend on the circumstances of the suspension. In all cases, you must consider the safety and well-being of youth members as the highest priority.

All modifications to a suspension must be agreed by both suspending and authorising Commissioners and be communicated in writing to the suspended volunteer.

You must explain to the suspended volunteer the exact conditions of the modification, with clear instructions of what is being permitted. For example:

• “You’re authorised to attend the County Chief Scout’s Award presentations on Saturday 4 October in the capacity of a parent only. Remember that all other restrictions of the suspension remain in place, and you must not wear uniform.”
• “You’re authorised to take the minimum time necessary to drop off and pick up your child from Cub meetings on Wednesday nights at the Scout HQ provided that you don’t enter the main hall and don’t interfere in any way in the running of the meeting.”

You can use the suspension modification email template to do this.

You should also inform the suspended volunteer’s line manager(s) of any modifications to the suspension.

If the reason for suspension is related to a safeguarding concern, the headquarters Safeguarding Team are there to support you throughout this process. You can contact them on +44(0)20 8433 7164 or safeguarding@scouts.org.uk.

Making modifications to a suspension is a tool to allow the suspended volunteer to access a particular event or situation in Scouts during the suspension. This tool can only be used to allow a parent/carer to attend specific, important events such as the presentation of an award or to drop-off and pick up the young person. The modifications are not intended to allow the suspended volunteer unrestricted access to Scouts.

You’ll find more information on suspensions modification in POR Rule 16.7.

Modifications must not compromise the safety and well-being of youth members. In some circumstances, the presence of the suspended volunteer at a Scout activity might intimidate a youth member – this will depend on the circumstances of the suspension. In all cases, you must consider the safety and well-being of youth members as the highest priority.

All modifications to a suspension must be agreed by both the Suspending Authority and Approver; and be communicated in writing to the suspended volunteer.

You must explain to the suspended volunteer the exact conditions of the modification, with clear instructions of what is being permitted. For example:

• “You’re authorised to attend the County Chief Scout’s Award presentations on Saturday 4 October in the capacity of a parent only. Remember that all other restrictions of the suspension remain in place, and you must not wear uniform.”

• “You’re authorised to take the minimum time necessary to drop off and pick up your child from Scouts meetings on Wednesday nights at the Scout HQ provided that you don’t enter the main hall and don’t interfere in any way in the running of the meeting.”

You can use the suspension modification email template to do this.

You should also inform the suspended volunteer’s Team Leader(s) or Lead Volunteer(s) of any modifications to the suspension.

If the reason for suspension is related to a safeguarding concern, the headquarters Safeguarding Team are there to support you throughout this process. You can contact them on +44(0)20 8433 7164 or safeguarding@scouts.org.uk.

It’s recommended to review the suspension every 60 days.  

If the reason for suspension is no valid disclosure or overdue learning, it’s recommended to end the volunteer’s role after 60 days, if the volunteer hasn't presented a valid disclosure or hasn’t completed their learning.