Fundraising for visits abroad

Sometimes the cost of international experiences can deter parents and young people from taking part. With a strong fundraising plan everyone can access the fantastic opportunities on offer. It's vital that a realistic budget is set out, and it's good practice to have a contingency fund available in case things don’t quite work out to plan.

So how do we start Fundraising for an International project?

Ensure that you fundraise only within your own Group, District or County/Region. District and County/Regional Commissioners must be kept fully informed of any fundraising taking place and of approaches to local companies, individuals or organisations.

Approaches to national companies or organisations should only be made with the approval of the Association's Fundraising Manager at Gilwell Park.

It's important when raising money or obtaining gifts in kind that we do not upset existing arrangements for the support of local Scouting, and therefore close liaison should be maintained with your District and/or County/Regional Commissioner. If someone does offer support you should always write to thank them straight away, and remember to write a short report and thank them again when you come home.

Other basic guidelines for fund raising are as follows:

1. Always ask; don't demand support.

2. Never turn down offers from companies of goods or services in kind rather than just money - these can be resold or raffled to turn them into cash.

3. Try to get support from your local newspaper - if you can get publicity, you are more likely to get support from local industry and commerce.

4. Remember that the way you go about your fundraising will reflect on you and The Scout Association. Make sure that nothing you do, design or write will cause deception or offence.

5. Fundraising events should always be planned and advertised well in advance, and be carefully budgeted to ensure that a loss is never made at an event. Possible events include:

• Art and craft sale
• Disco
• Barbecue
• Fashion show
• Beetle drive/Bingo
• Quiz nights
• Raffles
• Cheese and wine evening  
• Sponsored almost anything (for example walk, abseil, etc.)

Make certain that your fundraising activities comply with the law. This is especially important with regard to raffles, treasure hunts and collections. Local authorities can give guidance on any licences needed. Insurance is equally important for many fund raising activities which may involve members of the public. You may also wish to consider insuring major events against failure or bad weather.