Policy, Organisation and Rules

9.1.1 Before an activity

9.1.1.1
Before any activity, the leader of the activity must ensure that:

1. it is appropriate to the age and abilities of all participants
2. any legal requirements for the activity have been complied with
3. it complies to the general and specific activity rules set out in this chapter
4. any other requirements of The Scout Association, including the Safeguarding Policy and Safety Policy, are complied with
5. if necessary, a member of the party holds a valid adventurous activity permit (see Rule 9.7)
6. it is the leader holding the permit who is responsible for all decisions for the duration of the activity
7. there is additional, responsible supervision as required, including for those in the locality of the activity but not actively involved, see Rules 4.5
8. a risk assessment (FS120000) is carried out, recorded and safety instructions are communicated to all supervising adults and participants
9. suitable InTouch (FS120075) arrangements are in place
10. Chapter 7 Emergency Procedures are in place
11. all activities must have access to someone holding a relevant and current first aid qualification and access to suitable first aid materials. For adventurous activities and nights away, this access must be immediate. The detail of the first aid skills required must be identified by the risk assessment, but the minimum qualifications (or equivalents) are:
    • A full first aid certificate as defined at First Aid (FS120052) is required for all remote activities, where travelling time is 3 hours or more (in the method of travel being used) to a point of refuge including at least one of:
    a. a road which carries a normal road-going ambulance
    b. a building which is occupied (such as a farm or harbour)
    c. another means of calling help (such as a telephone box)
    • First Response is required for all other activities
12. each participant has received appropriate training
13. all equipment is appropriate for the activity
14. all supervising adults and participants are made aware of who is in charge
15. it has been approved by the relevant District or County Lead Volunteer (see Rule 9.1.2).

9.1.1.2
These activities are not permitted within The Scout Association:

• towing of inflatables behind powered watercraft, such as banana boating
• bungee jumping
• hitch hiking
• knife throwing
• archery tag and other combat style archery activities
• trotti biking

9.1.1.3
Other activities

There are many opportunities for members to take part in activities which are not specifically covered in these activity rules. Where an activity is not covered by any other rules the Leader in Charge of the activity must:

1. assess the risks involved, document and communicate this to all involved
2. ensure all members' physical and emotional well-being can meet the requirements of the activity
3. ensure that all equipment used fits the participants and is suitable for the activity
4. obtain the approval of the relevant District or County Lead Volunteer, or their nominee.

9.1.2 Approval of an activity

9.1.2.1
The District Lead Volunteer is responsible for approving all activities for Squirrels, Beavers, Cubs, Scouts, Explorers and Scout Network. This must be by means of a system agreed between the District Lead Volunteer and each Group Lead Volunteer or District 14-25 Team Leader. See Approving Activities – Guidance for Lead Volunteers (FS120015).

9.1.2.2
The relevant District or County Lead Volunteer or nominee is responsible for approving all activities for groups of adults, where each individual is aged 18 and over.

9.1.2.3 Approval for special events and activities must be granted by a County Lead Volunteer, a Regional Lead Volunteer or a Chief Volunteer, as appropriate.

9.1.2.4 For safety reasons only, the District or County Lead Volunteer, or their nominee, of the area where the activity takes place has an overriding authority, in consultation with the home Lead Volunteer, to direct that any activity should be postponed, stopped or cancelled (see POR Rule 7.3.1.1).

9.1.2.5 There are additional requirements for the District Lead Volunteer and County Lead Volunteer approval for those activities which fall within the scope of The Scout Association's Adventurous Activity Permit Scheme (see POR rule 9.7).

9.1.2.6 When professional instructors or leaders from outside the movement are engaged, separate rules apply (see POR rule 9.6).

9.1.3 During an activity

9.1.3.1
Adults must continue to assess risk (FS120000) throughout an activity.

9.1.3.2
Appropriate weather forecast and weather monitoring is undertaken and acted upon to inform the safe management of the activity, equipment required and location. Each participant must be suitably equipped to cope with predicted extremes of weather.

9.1.3.3
All activities must be undertaken in accordance with The Scout Association's Safety Policy (see POR Chapter 2) and must adhere to the relevant general and specific activity rules set out in this chapter (Chapter 9).

9.2.1 Nights Away Permit Scheme

9.2.1.1
All camping and residential activities within the United Kingdom are subject to Rule 9.2.

9.2.1.2
This includes all activities where it is intended that young people will sleep overnight and arrangements are put in place for this purpose, such as sleepovers, camps, Pack Holidays, and expeditions.

9.2.1.3
Nights Away abroad are subject to Rule 9.3.

9.2.2 Nights Away responsibilities

9.2.2.1
An adult leading a camp or residential activity involving young people under 18 years old must:

1. hold a valid Nights Away Permit
2. have the prior agreement of the young person's Section Team
3. have parental consent in which parents are informed about the activity, including which leaders are present
4. as a minimum, attend the activity during the time that provision is made for young people to be sleeping overnight. They remain responsible for the activity at all times
5. ensure the relevant notification is made, as per Rule 9.2.3.

An activity leader may be working towards their permit under the supervision of a permit holder, but the permit holder remains the Leader in Charge.

9.2.2.2
The District Lead Volunteer or Permit Approver is responsible for:

1. issuing of Nights Away Permits in accordance with the application, assessment, approval process and content of the appropriate factsheet The Permit must only be granted following the recommendation of a Nights Away Assessor (NAA). The level of the Nights Away Permit must not be increased beyond that recommended by the NAA without a further assessment by an NAA
2. suspending or withdrawing Nights Away Permits as per Rule 9.2.4
3. ensuring that all adult members who are present overnight at a night away activity are in date for their safeguarding and safety training which must be recorded on their membership record. This rule does not apply to helpers and other non-members attending the activity. This rule also does not apply to members of the Scout Network who are attending the activity as a participant and are not supporting or delivering activities for members under the age of 18
4. the standards of all camping and residential experiences taking place in the District and may cancel an activity, if judged necessary
5. appointing one or more Nights Away Assessors Guide (FS120804).

The County Lead Volunteer or Nights Away Assessors have these responsibilities for activities and permits issued at County level.

9.2.2.3
For large scale activities there must be a permit holder responsible for each residential group. There is no limit to the number of groups that a permit holder has responsibility for, but they remain responsible for the standard of the activity for each group. In addition, the permit holder must ensure the home Lead Volunteer is notified (Rule 9.2.3.13) and inform them of the total number of groups they are responsible for during the activity.

9.2.2.4
All groups undertaking a night away activity must have immediate access to someone who has a current First Aid qualification, minimum First Response. The level of First Aid competence required for each activity should be determined by the activity risk assessment. However, a full first aid certificate, as defined in First Aid (FS120052), must be held for those operating in remote environments, where travelling time is 3 hours or more (in the method of travel being used) to a point of refuge, including at least one of:

1. a road which carries a normal road-going ambulance
2. a building which is occupied such as a farm or harbour
3. another means of calling help such as a telephone box.

9.2.2.5
The permit holder is not required to hold a first aid qualification to gain their permit but must still meet the first aid requirements for their role as detailed in the Chapter 16 Teams Table.

9.2.2.6
Where a member holds an external first aid qualification which meets the requirements set out in the First Response syllabus this should be reviewed by an accredited First Response Trainer who should validate their first response within the membership system.

9.2.3 Nights Away permits

9.2.3.1
There are four categories of Nights Away permit:

1. indoor – for staying in a building that has built in lighting and cooking facilities, toilets plumbed into a waste disposal system (such as, a cess pit, storage tank or mains drains) and has running drinking water
2. campsite – for staying at a site that has toilets plumbed into a waste disposal system (such as, a cess pit, storage tank or mains drains) and access to running drinking water
3. Green Field – for staying at any site where any of the above facilities do not exist – for example, a summer camp on a farmer's field
4. Lightweight Expedition – for staying at any site for not more than one night before moving on. The core activity is a form of expedition, not residential, and all the equipment is transported with the participants. For example, King's Scout Award or Duke of Edinburgh's Awards hikes, expedition hikes, canoe expeditions.

9.2.3.2
Those holding a Green Field Permit may lead residential activities in the other three categories.

9.2.3.3
Those holding a Campsite Permit may also run indoor residential activities.

9.2.3.4
Those holding a Hillwalking Permit that includes lightweight camping in remote areas may also run Lightweight Expedition activities.

9.2.3.5
Nights Away Permits are not section-specific and Districts and Counties must not operate a policy of issuing only section-specific permits.

9.2.3.6
A permit holder may operate with members from another District or County following the normal approval of the relevant District or County Lead Volunteer of the members concerned.

9.2.3.7
Permit holders proposing to work outside their usual section should obtain guidance from the Nights Away Assessor before the activity takes place.

9.2.3.8
Permits must only be granted to members of The Scout Association.

9.2.3.9
There is no maximum age limit to gaining a Nights Away Permit.

9.2.3.10
Permits must be renewed at intervals of not more than five years.

9.2.3.11
Permits expire automatically if they are not renewed.

9.2.3.12
Assessment:

1. An applicant must be assessed by a Nights Away Assessor appointed by the District or County Lead Volunteer or Programme Team, who should recommend a level of permit to be granted
2. Assessments must be carried out in accordance with the process and content of the Nights Away Permit Scheme.

9.2.3.13
Notification and approval

1. The relevant home Lead Volunteer, or Nights Away Approver, must be notified before any nights away activity takes place. It is recommended this is at least seven days before the activity commences.
2. The notification must include all the information required in the Nights Away Notification Form (NAN), together with the activity's risk assessment.
3. The Permit holder must ensure that appropriate notification is made for each group they are responsible for.
4. Adult groups must notify their relevant Lead Volunteer or Nights Away Approver of night's away activities.
5. The activity must not commence until approval is provided in writing by the Nights Away Approver.

9.2.4 Renewal, restriction, suspension, and withdrawal of nights away permits

9.2.4.1
Any Leader who is alleged to have broken these activity rules must have their permit(s) suspended immediately by the District or County Lead Volunteer.

9.2.4.2
The relevant Lead Volunteer should promptly enquire into the allegation and determine whether the permit(s) are to be reinstated, modified, or withdrawn.

9.2.4.3
The relevant Lead Volunteer may at any time impose restrictions, suspend, withdraw, or not renew a permit provided they have reasonable grounds to do so. Any amendment of a permit's status is only valid if the record on the membership system is updated as appropriate.

9.2.4.4
A Permit automatically expires when a member leaves The Scout Association.

9.2.5 Nights Away Event Passports

9.2.5.1
A Scout or Explorer who wishes to lead a camping or residential activity must only do so after being issued with a Nights Away Event Passport. A Nights Away Event Passport is only valid for use with members of their own Troop or Unit.

9.2.5.2
Each Nights Away Event Passport must be issued for one activity only by a Nights Away Permit holder experienced in the category of camp or residential experience proposed.

9.2.5.3
Nights Away Event Passports must not be given to anyone aged over 18 and cannot be used for joint Explorer/Scout Network activities.

9.2.5.4
The Nights Away Permit holder has responsibility for notification in line with Rule 9.2.3.12.

9.2.5.5
The Nights Away Permit holder must provide support during both the preparation and the activity itself and be satisfied that the young person has the required abilities. But the Nights Away Permit holder is not required to attend the activity.

9.2.5.6
Nights Away Event Passports guidance (FS120085) is available.

9.2.5.7
Nights Away Event Passports may be downloaded from the Brand Centre.

9.2.5.8
Members of teams responsible for running Scout campsites or activity centres who hold a permit may issue site-specific Nights Away Event Passports for an extended period (up to a maximum of 12 months) covering multiple service activities for those under 18 years working on projects on their site.

9.2.5.9
The home Lead Volunteer must be informed of those under 18 years working on service team projects at Scout campsites and activity centres, but a separate Nights Away Notification form for each occasion need not be completed if a range of dates is specified. Each Nights Away Notification form submitted must be clear on who is the Nights Away Permit Holder.

9.2.5.10
When leading a Scout Network residential activity, a passport or permit is not required, but notification (Rule 9.2.3.12) is. The activity leader must have first-hand experience of camping or residential activities and be familiar with The Scout Association’s appropriate resource material.

9.2.5.11
As part of the planning process parents must be informed if no leaders are going to be present. Parents must be informed what supervision arrangements are in place for a residential activity where an Event Passport is being used and be satisfied with those arrangements before consenting to their child taking part.

9.2.5.12
For adult to young person ratios on Nights Away activities, see Rule 4.3.10.

9.2.6 Family nights away

9.2.6.1
The permit holder is responsible for the overall camp and must ensure that all The Scout Association's rules are followed regardless of the presence of parents or other adults.

9.2.6.2
Further information is available about Family Camps (FS120083). Other guidance is given in the publication Nights Away.

9.2.7 Expeditions and activities in adventurous country and onboard craft

9.2.7.1
All expeditions within the United Kingdom are covered by this Rule. Prior notification to the relevant Lead Volunteer of expeditions involving nights away must be given as described in Rule 9.2.3.13.

9.2.7.2
Some activities require the leader to hold an appropriate Adventurous Activity Permit: Terrain One and above or on-board watercraft. There is no additional requirement to gain a Nights Away Permit if the Activity Permit included an assessment of the skills needed to supervise camping or other residential experiences.

9.3.1.1
A Visit Abroad (VA) is defined as: Any visit outside the United Kingdom, the Channel Islands and the Isle of Man on a recognised and approved Scout activity or travelling in the name of the Scouts. This applies to youth and adult members, and non-members.

Youth and adult members, and non-members located within the British Scouting Overseas area, Gibraltar and Northern Ireland must follow the Visits Abroad Process when leaving the country where their group is registered. However, exceptionally, specific alternative arrangements may be approved and documented by a relevant Country or Area Lead Volunteer.

9.3.1.2
All members should carry a valid UK EHIC or GHIC card for travelling within many European Countries including the Republic of Ireland. UK GHIC cards are obtainable from the NHS website.

9.3.1.3
A camp or residential activity abroad which includes Squirrels, Beavers, Cubs, Scouts, or Explorers, must be led by an adult holding a relevant Nights Away Permit. For Scout Network visits abroad see Rule 9.2.5.

9.3.1.4
All visits abroad must follow the Visits Abroad (VA) Process and must be signed at both part A & part B, before the visit leaves the UK, as below:

1. England:
   District or County Visits Abroad Approver, on the basis of the
   recommendation by the County Visits Abroad Recommender.
2. Northern Ireland:
   District or Country Visits Abroad Approver, on the basis of the
   recommendation by the Northern Ireland Visits Abroad Recommender.
3. Scotland:
   District or Regional Visits Abroad Approver, on the basis of the
   recommendation by the Regional Visits Abroad Recommender.
4. Wales:
   District or Area Visits Abroad Approver, on the basis of the
   recommendation by the Area Visits Abroad Recommender.
5. BSO:
   District or Area Visits Abroad Approver, on the basis of the
   recommendation by the Area Visits Abroad Recommender.
6. County Headquarters, UK Headquarters:
   Country Visits Abroad Approver, on the basis of the recommendation by the Country Visits Abroad Recommender.
7. UK Headquarters
   UK Visits Abroad Approver, on the basis of the recommendation by the UK Visits Abroad Recommender.

Note that the Approver and the Recommender cannot be the same person.

9.3.1.5
The Visits Abroad Recommender must complete the online VA notification form, notifying UK Headquarters of the trip.

Guidance regarding Visits Abroad, and the Visits Abroad process is available on scouts.org.uk, or by contacting your County Visits Abroad Recommender about your planned visit.

9.3.1.6
The UK Leader in Charge of a visit abroad must ensure that adequate travel insurance has been arranged for all members of the party, and that suitable InTouch arrangements are in place (Rule 9.1.1).

9.3.1.7
For Northern Ireland, Scouts travelling to the Republic of Ireland it is not a requirement to take out additional travel insurance, providing the trip is for no longer than 48 hours. If it is assessed that cover is required for emergency medical expenses, personal possession, or cancellation then travel insurance must be purchased.

9.3.1.8
All members should carry a valid UK EHIC or GHIC card for travelling within relevant European Countries including the Republic of Ireland. UK GHIC cards are obtainable from the NHS website.

9.3.1.9
The UK Leader in Charge of any adventurous activities abroad must apply the appropriate rules and hold the appropriate adventurous activity permits, classifying the hills/mountains or waters as defined in Rules 9.12.4, 9.12.7, 9.13.3, although the altitude criteria for hills/mountains do not apply in some areas. In case of doubt, the relevant Programme Team should be consulted.

9.3.1.10
When abroad, UK members may take part in activities being run by members of the host Scout organisation following the host organisation’s guidance and rules. In this context, Kandersteg International Scout Centre is deemed an independent Scout organisation. There must be a Leader from the UK present who must stop the activity if they have safety concerns at any point. Activities forbidden by The Scout Association remain forbidden even when abroad. If using external providers abroad see POR Rule 9.6 for further guidance.

9.3.1.11
UK members, including members of the British Scouting Overseas, Gibraltar, the Isle of Man and the Channel Islands, under the age of 18, may only take part in group based hosted hospitality experiences such as using group accommodation. They must not participate in home-based hospitality experiences, such as in private homes.

9.4.1.1
Invitations to Scouts, Guides and adult volunteers from abroad to visit or camp in the United Kingdom must not be confirmed until approval has been obtained from the District Lead Volunteer.

9.4.1.2
In the activity rules in this chapter, where reference is made to 'Members of the Scout and Guide movements' this is taken to mean members of an Association or Federation recognised by either the World Organization of the Scout Movement or the World Association of Girl Guides and Girl Scouts.

9.4.1.3
The Scout Association's Personal Accident and Medical Expenses Insurance Policy does not cover adequately foreign Scouts and Guides visiting the United Kingdom (see Chapter 8).

9.4.1.4
Unity (Scout Insurance Services) must be informed of visiting parties or individuals and should advise whether additional cover is required.

9.4.1.5
It is advised that group-based hospitality such as accommodating Scouts or Guides from abroad in Group accommodation and not in private homes, is the means of providing hospitality experiences. All of the following conditions must be met for under 18s to participate in home-based hospitality within the UK (for example in private homes):

1. they are Scouts or Guides from abroad. This specifically excludes UK members including members of British Scouting Overseas,
2. a Hosting Agreement must be in place and signed by all parties such as, the UK Leader in Charge, leader of the Scouts or Guides from abroad, parents of Scouts or Guides from abroad and all adults who may be present overnight in the private home at the time of providing the experience,
3. all adults who may be present overnight in the private home at the time of providing the experience must have a valid criminal record check and sign a hosting agreement,
4. the UK Leader in Charge must confirm the suitability of a home-based hospitality experience being offered in the UK to Scouts or Guides from abroad, this must be done by undertaking a home visit to the host family's home before the home hospitality experience taking place (the home visit may be delegated to another UK leader),
5. where the home hospitality experience is for two or more nights a visit from the UK Leader in Charge, or their nominee, and the leader of the Scouts or Guides from abroad, or their nominee, is required during the stay and every two nights thereafter for the duration of the stay,
6. Scouts or Guides from abroad must be accommodated in at least a pair in each private home,
7. the UK Leader in Charge must consider appropriate control measures and contingency plans, and
8. the host District Lead Volunteer, or their nominee, must approve the home-based hospitality experience.

9.4.1.6
Further information and support may be found in Home and Hosted Hospitality Guidance (FS120821).

9.5.1 Creative activities for public performance

9.5.1.1
Creative activity intended for public performance must be approved by the relevant Lead Volunteer, or their nominee. Public performance is defined in the relevant Staged Performances (FS120164) toolkit or Musical Performances (FS120212) toolkit.

9.5.1.2
Scout and Guide joint activities must be approved by the relevant Scout Lead Volunteer and Girlguiding Commissioner.

9.5.1.3
Performances must be delivered following the guidance and assessment criteria as laid down in the relevant toolkit.

9.5.1.4
All staged and musical performances requiring assessment (as defined in the relevant toolkit) must undertake an assessment when any of the following apply:

1. the agreed period has elapsed since their last assessment, or before their first public performance
2. their key participants significantly change as determined by the relevant Lead Volunteer, or their designate
3. the relevant Lead Volunteer or their designate has reason or concern to submit the performance for re-assessment.

9.5.1.5
High profile musical performances assessment is granted for a maximum of two years.

9.5.1.6
Staged performances assessment is granted for a maximum of six years.

9.6.1.1
External centres and instructors may be used to deliver activities following the rules below and any activity specific rules in this chapter.

9.6.1.2
When external providers are used for the delivery of activities for members of The Scout Association, the external provider must, where appropriate, hold a relevant accreditation or qualification for the activity they are delivering such as, for example, AALA Licence, Adventure Mark Accredited Provider, Government Agency, National Governing Body qualifications, as well as adequate insurance cover. These criteria are subject to frequent change and up to date guidance on the above may be found in the directory of activities.

As the standards and criteria for the delivery of activities abroad are very varied, it is not possible to provide specific guidance for each country and activity. Leaders therefore need to check the suitability of providers themselves and this rule supports that process with additional guidance.

9.6.1.3
When using external providers abroad, the guidance for activities abroad must be followed. If the Leader in Charge feels that the activity is not safe, then the activity must be stopped immediately.

9.6.1.4
External activity providers must provide evidence of holding a public liability insurance policy which covers their activities to a minimum level of five million pounds.

9.6.1.5
When using external activity providers, members must follow all rules relevant to the activity as contained within Chapter 9, except for any which explicitly relate to the delivery of Scout-led activities.

Adventurous activities are:

1. archery
2. caving
3. climbing and abseiling, except:
   • bouldering
   • climbs using auto belay systems (systems that lower a climber to the ground without any human intervention)
4. cycling in cycle environment one and two
5. hillwalking in terrain one and two
6. hovercrafting
7. snowsports (except artificial slopes and nursery slopes)
8. all water activities, except swimming, on class B1, B2, B3 or A waters
9. all motorised water activities and SCUBA activities on class C waters.

9.7.1.1
Members of the Scouts wishing to run any adventurous activity must hold the appropriate activity permit where any member of the activity group is under the age of 18 or any adult with additional needs, disabilities or life-limiting conditions who have additional support to access the Scouts. For joint activities with under and over 18 members, the activity permit scheme applies. Where these activities are being run by non-members, see Rule 9.9 Use of External Centres and Instructors.

This rule also applies to staff and employees operating on behalf of The Scout Association or any Group, District, County or Country thereof.

9.7.1.2
A Lead Volunteer grants a permit on the recommendation of an Assessor and following the process and content of the Adventurous Activity Permit Scheme (FS120100).

9.7.1.3
Permits may be granted for personal, leadership and supervisory. Details of which are available for each activity in the Adventurous Activity Permit Scheme (FS120100). The remit of each permit may be found in the appropriate factsheet for the specific activity, although all permits may have additional restrictions placed on them based on the skills and experience of the permit holder. There is a list of all activities.

9.7.1.4
There is no minimum or maximum age to hold a leadership or supervisory permit except any imposed by outside agencies. There is no minimum age to hold a personal permit, but the maximum age is up to, but not including, the holder's 18^th birthday.

9.7.1.5
Members 18 years and over must hold a full role allowing them to lead Regulated activity in order to hold an adventurous activity permit.

9.7.1.6
County Adventurous Activity Assessors, or external assessors meeting the assessor requirements outlined in Adventurous Activity Permit Scheme – Approved Assessors (FS120104), may make a recommendation for granting of a permit.

9.7.1.7
A permit must expire within five years. When a permit expires the permit holder must apply for, be assessed for, and be granted a new permit before they are able to run the activity again.

9.7.1.8
Where a leadership or supervisory permit holder is under 18 and the required safeguarding checks and the learning for an adult holding a permit have not been conducted, their permit expires on their 18^th birthday. When they turn 18, they may be granted a new permit, once the required safeguarding checks and adult learning have been conducted, without the need for another assessment, to expire within five years of their initial permit being granted.

9.7.1.9
All groups undertaking adventurous activities must have access to someone (this need not be the permit holder) holding a relevant and current first aid qualification and access to suitable first aid materials. For adventurous activities this must be immediate access. The detail of the first aid skills required should be identified by the risk assessment, but the minimum qualifications (or equivalents) must be met (see 9.2.2.4).

9.7.1.10
Once holding a permit, an activity leader may operate with members from another District or County, following the normal approval (see 9.1.2) of the District Lead Volunteer or County Lead Volunteer of the members concerned.

9.7.1.11
When a permit holder leaves the Scouts, or no longer has a role which allows them to lead Regulated activity, their permit(s) automatically expire on the date that they leave.

9.7.1.12
Where a permit holder is not following the activity rules or is running the activity in an unsafe manner, their Lead Volunteer must review and further restrict or cancel their permit.

9.7.1.13
Each County (^[NI] Country) is required to carry out a self-moderation of their management of the adventurous activity permit scheme by the end of each January in accordance with the details in Adventurous Activity Permit Scheme – Moderation (FS120106).

9.7.1.14
The County (^[NI] Country) Lead Volunteer is responsible for:

9.7.1.15
agreeing the County(^[NI] Country) self-moderation as an accurate record

1. ensuring action plans are in place where any minimum standards are not met
2. ensuring any agreed action plans are conducted

9.7.1.16
Where a County (^[NI] Country) is selected for national sampling of their self-moderation, they need to send their completed County self-moderation form to the UK Headquarters Activities Team at Gilwell Park before the end of February.

9.7.1.17
Where an adventurous activity (as defined in the introduction to Rule 9.7) involves 100 or more people, the activity must be specifically approved by the home District or County (^[NI] Country) Lead Volunteer(s) and advance notice in writing must be given to the host County (^[NI] Country) Lead Volunteer(s) at least two months before the activity, together with the following details:

1. the numbers and age ranges of those involved
2. the names and contact details of the responsible Leaders
3. the outline programme
4. the proposed location(s)
5. the proposed transport arrangements, including those to be used during the activity
6. the proposed method of liaison with local landowners.

9.7.1.18
In all such large scale adventurous activities, the organisers must:

1. conduct a risk assessment
2. consider and document the arrangement for the supervision of participants, including non-members and the procedures to be used in the activity or an emergency
3. submit a safety plan to the home District or County (^[NI] Country) Lead Volunteer(s) for approval.

9.7.1.19
For large scale adventurous activities where alternative written safety procedures are in place the County (^[NI] Country) Lead Volunteer, in consultation with the relevant County (^[NI] Country) Programme Team Member, may agree to an alternative system of supervision, checking and control of participating groups.

9.8.1.1
Members over the age of 18 participating in activities must follow the rules laid out in Chapter 9, with the exception of rules 9.7, 9.11.1.1, 9.12.2, 9.12.9, 9.12.13.2, 9.12.13.3.

9.8.1.2
Where any participant in the activity group is aged under 18 or any adult with additional needs, disabilities or life-limiting conditions who have additional support to access the Scouts, all rules in Chapter 9 apply, including Rule 9.7 Adventurous Activity Permit Scheme.

9.8.1.3
When members over the age of 18 undertake activities covered by rules 9.7, 9.11.1.1, 9.12.2, 9.12.9, 9.12.13.2,9.12.13.3, members may choose an appropriate management system for these activities, members may choose to follow existing systems such as the Adventurous Activity Permit Scheme or may put in place other controls.

9.8.1.4
Any activity that is banned applies to all age groups (see 9.1.1.2).

9.8.1.5
Each activity must have someone designated as Leader in Charge. This is not a role but a set of tasks someone must ensure are undertaken. There are full details on the leader in charge.

9.8.1.6
Each participant must understand and accept the risks involved in the activity and the control measure in place to manage these risks. This may be done through sharing of risk assessments and briefings. The Leader in Charge must be satisfied that everyone understands this before the activity begins.

9.8.1.7
Further guidance on the management of activities for groups over the age of 18 may be found in Adult Groups in Activities (FS120087).

A joint activity is one where youth members of both (or multiple) organisations are present.

9.9.1.1
Joint activities involving members of the Scouts with members of Girlguiding must be undertaken following Joint Activities with Girlguiding (FS120007).

9.9.1.2
Joint activities involving members of the Scouts with members of other organisations (except Girlguiding) must be approved by the County (^[NI] Country) Lead Volunteer and following Joint Activities with other organisations (FS120013). Satisfaction about policies and procedures of these other organisations is the responsibility of the County Lead Volunteer or their nominee.

9.9.1.3
Those responsible for accepting bookings from other youth organisations for use of Scout camp sites, activity centres or other Scout-owned facilities must satisfy themselves that:

1. the Safeguarding and Safety Polices of The Scout Association will be adhered to
2. all adults in the party have been deemed suitable to work with young people by their own organisation
3. they are aware of The Scout Association's internal rules and good practice.

9.9.1.4
The above should be an integral part of any booking procedure.

9.9.1.5
Scout Counties, Districts and Groups are able to make their own decisions on the use of their facilities. Much will depend on the situation locally.

This rule applies to all forms of air experience flying and flying instruction undertaken by members of the movement, including hovercrafting.

9.10.1 Air activities: access to airfields

9.10.1.1
Before any member of the Scouts proceeds on to any private, civil, or Service airfield the permission of the controlling body of the airfield must be obtained.

9.10.1.2
Any individual or party must be briefed as detailed in Access to Airfields (FS120702).

9.10.1.3
The above rules do not apply when visits to civil airports are confined to the spectators' enclosure; during open days; or at air shows when using public enclosures.

9.10.2 Air activities: public liability insurance and pilot and aircraft requirements

9.10.2.1
The pilot must comply with these, supplementing or replacing them for licensing, medical and class/type ratings:

1. the Air Navigation Order
2. Rules of the Air
3. Joint Aviation Requirements – Operations
4. any Civil Aviation Authority regulations
5. any International Civil Aviation Organization regulations.

9.10.2.2
The aircraft must comply with these, supplementing or replacing them for registration and maintenance:

1. the Air Navigation Order
2. joint Aviation Requirements – Operations
3. any Civil Aviation Authority regulations
4. any International Civil Aviation Organization regulations
5. requirements of the Light Aircraft Association, where they have delegated authority
6. requirements of British Gliding Association, where they have delegated authority
7. requirements of British Microlight Aircraft Association, where they have delegated authority.

9.10.2.3
The aircraft operator must hold insurance as per one of (a) or (b):

1. an Aviation Liability Insurance policy with a Combined Single Limit in respect of Third Party and Passenger Liability complying with the requirements of The Civil Aviation (Insurance) Regulations 2005 or any amendment or replacement thereof,
2. an Aviation Liability Insurance policy with a Split Liability complying with the requirements of The Civil Aviation (Insurance) Regulations 2005 or any amendment or replacement thereof in respect to Third Party Liability and having a minimum in respect of Passenger Liability of one million pounds.

In either case where the aircraft is a helicopter the Passenger Liability limit must be to a minimum Level of five million pounds.

Suggested Endorsement: "It is hereby noted that this policy includes the interest of The Scout Association as an additional insured in respect of flights involving members of the Scout movement."

Where this endorsement is not in place an indemnity to Principal Clause should be contained within their policy documentation. Further support regarding this may be obtained from Unity Insurance.

9.10.2.4
All members undertaking Air Activities (including hovercrafting) must notify the UK Headquarters using the Air Notifications form before or immediately after the activity.

9.10.3 Air activities: flight briefings

9.10.3.1
Any member of the movement engaged in any flying activity must be given prior instruction in:

1. the use of the aircraft safety harness and other safety equipment
2. the purpose of the flight, the sensations likely to be experienced and the method of clearing the ears on ascent and descent
3. the emergency evacuation procedures including the use of an emergency parachute where appropriate.

9.10.4 Air activities: Ballooning

9.10.4.1
Where payment is involved, the flight must be under the provision of an Air Operators Certificate (Balloon) holder.

9.10.4.2
Where payment is not involved the pilot must hold a UK Private Pilot's Licence (Balloons and Airships) and have at least 100 hours as pilot in charge of the type of balloon (hot air or gas) being used.

9.10.5 Hang gliding, paragliding, and parascending

9.10.5.1
Hang gliding, paragliding and parascending training must only be undertaken under the supervision of a person holding a British Hang Gliding and Paragliding Association Senior Instructor Licence operating within a BHPA registered school.

9.10.5.2
Hang gliders, paragliders and parascending equipment purchased or used by members must comply with the British Hang Gliding and Paragliding Association airworthiness requirements as set down in their Technical Manual.

9.10.5.3
Hang gliding, paragliding and parascending must be undertaken only at British Hang Gliding and Paragliding Association approved sites.

9.10.5.4
Members must only undertake dual/tandem flights on hang gliders, paragliders or wing ascending canopies (this specifically excludes round canopies) with a pilot holding the appropriate British Hang Gliding and Paragliding Association dual licence.

Members must not undertake dual/tandem flights using round canopies.

9.10.5.5
When abroad, professional instructors/pilots must hold the relevant national qualification or equivalent.

9.10.5.6
The flying of powered hang gliders and powered paragliders must fully comply with the appropriate rules above.

9.10.6 Air activities: Hovercrafting

Hovercrafting delivered as Scout-led activity falls within the Adventurous Activity Permit Scheme, see rule 9.7.

9.10.6.1
A helmet must be worn by anyone taking part in an organised Scout hovercraft activity, unless:

1. a Sikh wearing a Turban chooses not to wear a helmet, and they ensure there is no loose fabric that could be drawn into the fan. This does not apply to a Sikh wearing a Top Knot
2. a medical or additional need causes challenges with wearing a conventional outdoor activity helmet, see Activity Helmets (FS120430) for guidance.

9.10.6.2
Buoyancy aids must be worn at all times when on board a hovercraft. This applies to activities both on land and water, even when water is not in sight.

9.10.6.3
A remote cut off device must be fitted to any craft being used for solo training or flights.

9.10.6.4
Hovercrafting over water must only take place on inland waters of Class C, B1 or B2 waters (as defined in Rule 9.10.6.5).

9.10.7 Air activities: Gliding

9.10.7.1
The flight must be under the supervision of a British Gliding Association Flying Instructor at a British Gliding Association registered club. Age, weight, and maturity of the Scout member under training must be considered by the Chief Flying Instructor (or their delegated representative) of the club.

9.10.7.2
For motor/self-launching glider requirements see Rule 9.10.9.3 Powered Aircraft Flying.

9.10.8 Air activities: Parachuting

9.10.8.1
Members must only undertake parachute training when supervised by a person holding an instructor rating of the British Parachute Association.

9.10.8.2
Members may undertake parachuting or skydiving through a recognised British Parachuting Association centre.

9.10.9 Air activities: Powered aircraft flying

9.10.9.1
Powered Flying involving payment (in accordance with the current Air Navigation Order):

1. the flight must be provided by an Air Operators Certificate holder
   OR
2. if the flight is of an instructive nature, it must be under the supervision of a flying instructor holding a valid JAR – FCL Flight Instructor Rating (or Part-FCL equivalent) or a Civil Aviation Authority registered training facility or International Civil Aviation Organisation (ICAO) equivalent.

The age, weight, and maturity of the Scout member under training must be considered by the Chief Flying Instructor (or their delegated representative) of the facility providing the instruction.

Any Scout members who are observers in passenger seats must not pay anything.

9.10.9.2
Powered Flying where no payment is involved.

The requirement for pilot experience level is at least 200 hours total of which 100 hours are as pilot in command of an aircraft including both these conditions:

1. at least 20 hours as pilot in command of an aircraft of the same type as that being used to carry Scout members of which at least 3 hours must have been within the preceding 90 days
2. at least three take offs and three landings as the sole manipulator of the controls of an aeroplane of the same type as that being used to carry Scout members within the preceding 30 days.

9.10.9.3
Motor/Self launching glider flights must be under the supervision of a flying instructor holding a British Gliding Association Motor Gliding Instructor Rating or a Flight Instructor (SLMG) Rating at a British Gliding Association registered club. Age, weight, and maturity of the Scout member under training must be considered by the Chief Flying Instructor (or their delegated representative) of the club.

9.10.9.4
Microlighting must be under the supervision of a holder of the National Private Pilot's Licence (Microlight and Powered Parachute) or a UK PPL or JAR–FCL PPL with microlight class rating and following the guidance set out by the British Microlight Aircraft Association.

9.10.10 Air activities: Uncrewed aerial vehicles (UAVs) and drones

These are defined as aircraft without pilots on board and fall within two categories based on the way they are controlled:

UAVs are flown using a remote control and are limited by the range of the transmitter, this includes all remote-controlled aerial devices such as model aeroplanes and helicopters, including devices commonly referred to as drones but operating under remote control. These devices may be electric, or petrol powered.

Drones are devices which are programmable or automated using an on-board computer system.

9.10.10.1
All activities involving UAVs and drones must follow the regulations set out by the Civil Aviation Authority.

1. Scout-led use of drones is not permitted and is not insured by The Scout Association. Members must only take part in activities using drones if this activity is operated by an external provider with appropriate aviation insurance cover
2. Members may use UAVs which are operated using a remote control.

When operating UAVs, members must ensure that the site chosen for this activity is appropriate. Consideration must be made to proximity to airfields and other similar environments as well as overhead power lines, nature reserves or private property.

Permission must be granted from the owner of the land or property that will be under the planned flightpath of the UAV, especially where images are being captured.

9.10.10.2
If uncertain about the insurance requirements when operating using UAVs or drones, contact must be made with Unity (Scout Insurance Services).

9.11.1 Target Sports: Archery

Archery delivered as a Scout-led activity falls within the Adventurous Activity Permit Scheme, see rule 9.7.

9.11.1.1
Archery must be run as specified in rule 9.7 or the externally led archery page of scouts.org.uk.

9.11.1.2
Shooting at targets representing human beings or animals is not permitted as a part of any Scout activity, or on property owned or leased by, or used in the name of, the Scouts. This includes Archery Tag and other combat style archery activities as per POR 9.1.1.2.

9.11.1.3
The use of crossbows as an activity in the Scouts is included in 9.6.12 Shooting.

9.11.2 Target Sports: Fencing

9.11.2.1
All fencing activities must be conducted using the standards and controls laid down by British Fencing.

9.11.3 Target Sports: Laser games

9.11.3.1
Parental permission must be obtained before the activity for participants aged under 18 taking part in:

1. laser games
2. laser clay pigeon shooting.

9.11.4 Target Sports: Paintball games

9.11.4.1
When taking part in paintballing members must:

1. use external operators who are members of the UK Paintball Association (UKPBA), the UK Paintball Sports Federation (UKPSF) or an equivalent body
2. have obtained parental permission before the activity for all participants aged under 18s.

9.11.5 Target Sports: Shooting

9.11.5.1
The term 'shooting' applies to shooting activities using firearms as defined in law (including air guns with energy greater than 1 Joule), and also to the use of crossbows with a draw weight of 1.4kg or greater and of re-enactment guns.

The term 'shooting' does not apply to paintballing, the use of laser guns and the use of toy guns.

9.11.5.2
Shooting at targets representing human beings or animals is not permitted as a part of any Scout activity, or on property owned or leased by, or used in the name of, the Scouts.

9.11.5.3
Before planning shooting as an activity, Leaders should take account of local feelings on shooting.

9.11.5.4
The parent should be supplied with detailed information on the nature of the activity when permission is sought. An example form is available on the shooting pages of scouts.org.uk. Where other forms are used, they must include this information.

9.11.5.5
Parental permission must be received for all members aged under 18 who are taking part in shooting activities.

9.11.5.6
Firearms must not be bought, owned, or used by any Scout unit or campsite unless the relevant Lead Volunteer has made arrangements to ensure that possession and use complies with all statutory requirements and any applicable bylaws.

9.11.5.7
Firearms must only be taken on to Scout premises if permission has been obtained before the activity from the owner or their representative and the person responsible for the activity (that is, site warden or manager, or District Lead Volunteer).

9.11.5.8
Members operating firearms as defined in the law must do so in line with the Firearms Act 1968 (as amended) and other relevant legislation.

9.11.5.9
Members operating air guns and firearms in Northern Ireland must adhere to the Firearms (Northern Ireland) Order 2004.

9.11.5.10
Members operating in Scotland must adhere to Section 23 of the Air Weapon and Licencing Scotland Act 2015: Requirements for recreational shooting facilities.

9.11.5.11
Members travelling to Scotland from elsewhere in the UK and transporting their airguns in order to provide shooting activities must hold a Visitor Permit issued by Police Scotland. This must be acquired before the visit for either an individual or a group. Members must ensure that all shooting activities are conducted in line with the Air Weapon and Licencing (Scotland) Act 2015.

9.11.5.12
Wherever practical, shooting ranges should be out of bounds, except during the specified times for shooting, where the range and surrounding areas must be managed appropriately.

9.11.5.13
In every case, shooting must be supervised by a competent and appropriately qualified Range Conducting Officer who must have a knowledge of the correct use of the firearms being used. The Range Conducting Officer must ensure compliance by all persons in the range with the relevant range safety and other rules.

9.11.5.14
Members may use firearms for historical re-enactment purposes as a member or guest of a club affiliated to the National Association of Re-enactment Societies and operating in accordance with their standards and codes of practice. Members using firearms under this rule must follow Rule 9.11.5.2 (which forbids shooting at targets representing human beings or animals).

9.11.5.15
The person in charge of crossbow activities where the crossbow has a draw weight more than 1.4kg must hold a minimum of YPS Tutor Sport Crossbow qualification from the National Small-Bore Rifle Association (NSRA). Where members taking part in the activity are under the age of 18, the Range Officer or another person supervising participants in the activity must be aged 21 or older.

9.11.5.16
Members may practice shooting with firearms, whether requiring a Firearms Certificate or not:

1. as a member or guest of a club approved for this purpose by the relevant Government Department
2. on Service premises under the supervision of an authorised member of the armed forces
3. if the firearms are shotguns, clay pigeon shooting under the standards and controls of the Clay Pigeon Shooting Association (CPSA).

9.11.5.17
Members may practice shooting with air guns which do not require a Firearms Certificate [except that in Northern Ireland a Firearms Certificate is always required] as follows:

1. the ranges must have been properly constructed to comply with guidelines issued by the NSRA or the National Rifle Association (NRA) and with any bye laws relevant to the location of the range
2. the guns used must not be of an automatic nature
3. the pellets used must be 'diabolo shaped' and of soft deformable metal such as lead
4. the Range Conducting Officer must hold one of the qualifications listed in the current issue of the factsheet. If any of those shooting is under the age of 14, the Range Conducting Officer or another person supervising participants in the activity must be age 21 or older
5. for a temporary range, the Range Officer must prescribe appropriate range safety and other rules, taking account of the particular circumstances of the range
6. where the air guns being used are of greater than .177inch (4.5mm) calibre, shooting must take place outdoors on a range with a minimum distance to target of 12m.

9.11.5.18
Further guidance is available to support all of the above on the shooting pages of scouts.org.uk.

9.11.6 Target Sports: Tomahawk throwing

9.11.6.1
The throwing of tomahawks and small hawks must follow Tomahawk Throwing (FS120011).

9.11.6.2
Throwing at targets representing human beings or animals is not permitted as a part of any Scout activity, or on property owned or leased by, or used in the name of, the Scouts.

9.11.6.3
Throwing knives is not permitted within The Scout Association (see rule 9.1.1.2 Banned Activities).

9.12.1 Land based activities: Aerial runways

9.12.1.1
Aerial runways must only be constructed under the personal supervision of an experienced and responsible adult, who must also supervise its use and operation.

9.12.1.2
Aerial runways must be constructed and maintained in accordance with the Aerial Runway Code (FS120006).

9.12.1.3
The responsible adult must ensure that:

1. all equipment is checked before use
2. the entire structure is checked regularly during the activity for safety.

9.12.1.4
The only persons who may use an aerial runway constructed by members of the Scout movement are members of the Scout and Guide movements.

9.12.2 Land based activities: Caving and mine exploration

Caving and mine exploration delivered as Scout-led activity falls within the Adventurous Activity Permit Scheme, see rule 9.7.

9.12.2.1
These rules apply to:

1. all caving systems (excluding show caves)
2. all mine exploration (excluding working show mines).

9.12.2.2
The leader holding the permit must ensure that, before the party sets out, it:

1. has received adequate instruction in equipment and safety procedures
2. is carrying the appropriate equipment.

9.12.2.3
The leader holding the permit must have:

1. taken advice on local knowledge, weather conditions and party size
2. considered the use of local or professional guides.

9.12.2.4
An underground activity must not be undertaken by a party of fewer than four and a maximum of eight, including the permit holder.

9.12.2.5
A detailed plan must always be left on the surface with a responsible person in the host area. Route plans produced locally must contain at least the same information as the UK Headquarters template (FS120451).

9.12.2.6
The plan should be cancelled or collected when the activity is completed.

9.12.2.7
All mines used for mine exploration must have a current inspection report covering the sections used that must be accessible to, and has been read by, the permit holder.

9.12.3 Land based activities: Climbing and abseiling

Climbing and abseiling delivered as Scout-led activity falls within the Adventurous Activity Permit Scheme, see rule 9.7.

9.12.3.1
When climbing or abseiling on natural features, a climbing helmet must always be worn, unless:

1. a Sikh wearing a Turban chooses not to wear a helmet. This does not apply to a Sikh wearing a Top Knot
2. a medical or additional need causes challenges with wearing a conventional climbing helmet, see Activity Helmets (FS120430) for guidance.

9.12.3.2
When climbing or abseiling on artificial walls using an auto belay system, the activity risk assessment must determine the use of helmets.

9.12.3.3
All climbing equipment should be used following the manufacturer's guidelines. Where it is not possible to follow manufacturer's guidelines a backup or redundancy must be built into this element of the setup.

9.12.3.4
The storing, maintenance and replacement of all climbing equipment should follow the manufacturer's guidelines.

9.12.3.5
Automatic belay systems (systems that lower a climber down to the ground when they let go of the climbing wall without any human intervention) must be led by either:

1. A climbing permit holder (within the remit of their permit), or
2. Following a written operating manual which must be agreed by a member agreed by the County (^[NI] Country) Programme Team who holds an appropriate Climbing accreditation.

9.12.3.6
Further information about the automatic belay systems and mobile climbing walls may be found in Climbing – auto belays and mobile walls (FS120427).

9.12.3.7
Abseiling and climbing activities may be run for non-members, when conducted they must follow these rules.

9.12.4 Land based activities: Cycling

Off-road cycling in Environments one and two (as defined in rules 9.12.4.7 and 9.12.4.8) delivered as Scout-led activity falls within the Adventurous Activity Permit Scheme, see rule 9.7.

Cycling - Safety

9.12.4.1
A cycle safety helmet must be worn by anyone taking part in an organised Scout cycling activity, unless:

1. a Sikh wearing a Turban chooses not to wear a helmet. This does not apply to a Sikh wearing a Top Knot
2. a medical or additional need causes challenges with wearing a conventional cycle safety helmet, see Activity Helmets (FS120430) for guidance.

9.12.4.2
There must be a responsible person not taking part in the activity. They must:

1. know the details of the journey
2. be informed when the activity is completed
3. be informed if the participants have returned safely.

9.12.4.3
Emergency cards must be carried by the party. Any emergency cards produced locally must contain:

1. what to do in an emergency
2. party name
3. base location and contact point if available
4. party leader name
5. InTouch system details.

9.12.4.4
Cycling activities in cycle environment zero must follow in Cycling (FS120422).

9.12.4.5
Cycling activities in any cycle environment one or two must be under the direct control of, or supervised by, a person holding the appropriate permit (see Rule 9.7).

Cycling - Environment definitions

9.12.4.6
Cycle environment zero

1. cycle environment zero must not meet any of the criteria for cycle environment one or two.
2. cycle environment zero must be no more than 2.5km, or 30 minutes walking distance, from access for an emergency vehicle, and one of:
   • a flat space constructed of a solid surface such as concrete or flat grassed areas
   • a private or public road
   • a marked cycle path or cycle route
   • a bridleway
   • a family designated cycle route
3. all cycling manoeuvres within cycle environment zero must be possible to perform:
   • at a low speed, such as walking speed
   • while remaining seated
   • with both wheels of the bicycle on the ground.

9.12.4.7
Cycle environment one

1. cycle environment one must not meet any of the criteria for cycle environment two.
2. cycle environment one must be no more than 2.5km or 30 minutes walking distance from access for an emergency vehicle, and one of:
   • a blue cycle run at trail centres
   • a route defined as rollable, with drop offs no higher than hub height
   • a route with an obvious line choice.

9.12.4.8
Cycle environment two

1. cycle environment two meets any of the following criteria:
   • red and black cycle runs at trail centres
   • drop offs greater than hub height
   • there is not always an obvious line choice
   • is over 2.5km or 30 minutes walking distance from access for an emergency vehicle.

9.12.4.9
See Cycling (FS120422) for help to define the environment.

9.12.5 Land based activities: High ropes activities

9.12.5.1
Definitions

1. A high ropes activity is any off-ground activity, not covered by the adventurous activity permit scheme, which should use a belay or similar safety system such as cow's tails or a trolley system. Examples of which activities are included within this are in High ropes (FS120423).
2. A temporary high rope structure is a high ropes construction erected for a single activity or no longer than a week, whichever is longer.
3. A permanent high rope structure is a high ropes construction not classed as temporary.

9.12.5.2
Temporary high ropes activities

1. Construction of temporary high ropes activities must follow High ropes (FS120423).
2. A temporary high ropes activity must be constructed and operated by one of:
   • the holder of a climbing permit, which includes selecting anchors and setting up belay systems, operating within the limits of their permit for group size, supervision levels and so on
   • the holder of a caving or mine exploration permit, which includes vertical pitches, operating within the limits of their permit for group size, supervision levels and so on
   • using a setup, with a written operating manual and constructed by a competent person, which is all agreed by a member of the County (^[NI] Country) Programme Team who holds an appropriate Climbing accreditation or a European Ropes Course Association (ERCA) instructor qualified to rescue (or equivalent or higher).

Further details of what should be included within the operating manual and how to find and check an ERCA instructor are in High ropes (FS120423).

9.12.5.3
Permanent high ropes activities

1. construction and maintenance of a permanent high ropes structure must follow the guidelines in AAIAC (Adventure Activities Industry Advisory Committee) – The UK Ropes Course Guide. This may be found in High ropes (FS120423).
2. a permanent high ropes structure must have a written operating manual which must be approved by a Technical Adviser.

The minimum qualification of a Technical Adviser is Mountain Instructor Award (MIA), or a European Ropes Course Association (ERCA) qualified high ropes instructor qualified to rescue (or equivalent or higher).

Further details of what should be included within the operating manual and how to find a Technical Adviser may be found in High ropes (FS120423).

9.12.6 Land based activities: Hill walking party size

For activities in Terrain One and Two as defined in Rule 9.12.7:

9.12.6.1
Parties must consist of no more than eight, but no less than four people, except as provided for in Rule 9.12.6.4 below. Where a permit holder is directly with a group they are included within these party sizes.

9.12.6.2
Each party must have a leader holding a permit or a designated party leader.

9.12.6.3
If more than one group is formed the parties must use different routes or, if using the same route, leave a clear time and distance interval between them – so that they do not become mixed.

9.12.6.4
When walking directly to, and off the hills after, a multi pitch climb the party size may be less than four.

9.12.6.5
A leader with a permit to supervise the activity must do so with no more than three parties and must be in a position to respond to any of these groups.

9.12.6.6 
When permit holders are checking on the safety of Scout parties or their routes, the party size may be less than four. All the members of such a reduced party must each have the skills and experience required to travel safely in the hills in such circumstances, must follow rules regarding route plans and should plan to spend the minimum of time on their own.

9.12.7 Land based activities: Hill walking terrains

9.12.7.1
Terrain zero

Terrain Zero describes terrain which meets one of criteria (a) or (b):

1. is below 500 metres above sea level,
   AND
   is within 30 minutes travelling time from a road which can take an ordinary road-going ambulance or a building which is occupied (such as a farm) or another means of summoning help (such as a telephone box)
   AND
   has no steep slopes or rocky terrain, where a slip may result in a fall.
   (Routes or areas where the average person would need to regularly use their hands at least for balance if not for actual progress. This does not stop people from using their hands as an aid to confidence.)
2. terrain which is a road, or path adjacent to a road, on which you would expect to see traffic.

Activities undertaken in Terrain Zero must follow the guidance in Terrain Zero Activities (FS120426).

9.12.7.2
Terrain One

Terrain One describes terrain which meets all of criteria (a) and (b) and (c) and (d):

1. is below 800 metres but more than 500 metres above sea level
   OR
   is more than 30 minutes but less than three hours travelling time from a road which can take an ordinary road-going ambulance or a building which is occupied (such as a farm) or another means of calling help (such as a telephone box).
2. has no steep slopes or rocky terrain, where a slip may result in a fall (routes or areas where the average person would need to regularly use their hands at least for balance if not for actual progress. This does not stop people from using their hands as an aid to confidence.)
3. is not a road, or path adjacent to a road, on which you would expect to see traffic.
4. is not Terrain Two.

9.12.7.3
Terrain Two

Terrain Two describes terrain which meets both of criteria (a) and (b):

1. is over 800 metres above sea level,
   OR
   lies more than three hours travelling time from a road which can take an ordinary road-going ambulance or a building which is occupied, such as a farm, or another means of calling help, such as a telephone box,
   OR
   has steep slopes or rocky terrain, where a slip may result in a fall including routes or areas where the average person would need to regularly use their hands at least for balance if not for actual progress. This excludes the planned use of ropes, but ropes may be used to give confidence, or in an emergency situation. This also excludes climbing activities.
2. is not a road, or path adjacent to a road, on which you would expect to see traffic.

9.12.7.4
Specialist terrain

When in terrain or using skills that have not been assessed for a Terrain Two hillwalking or a climbing permit, such as glaciers, scrambling and via ferrata, then specific approval is required for the activity from the relevant Lead Volunteer based on advice from someone with knowledge and experience of the activity. Specific approval must only be granted a holder of a Terrain Two hillwalking or climbing permit.

9.12.8 Land based activities: Hill walking permits

9.12.8.1
All activities in Terrain One or Two must be under the direct control of, or supervised by, a person holding the appropriate permit (see Rule 9.7).

9.12.8.2
All activities in Terrain Zero must be approved by the relevant Lead Volunteer (see Rule 9.1.2).

9.12.9 Land based activities: Hill walking safety

For activities in Terrain One and Terrain Two as defined in Rules 9.12.7.2 and 9.12.7.3:

9.12.9.1
A detailed route plan must always be left with a responsible person not taking part in the activity.

9.12.9.2
Any route planning forms produced locally must contain at least the same information as sought in the example route plan form.

9.12.9.3
The route plan should be cancelled or collected when the activity is completed.

9.12.9.4
The party must carry emergency cards.

9.12.9.5
Any emergency cards produced locally must contain the same information as sought in the example route plan form.

9.12.9.6
When members take part in non-Scout activities, the above rules may be varied at the discretion of their County (^[NI] Country) Lead Volunteer.

9.12.10 Land based activities: Horse riding and pony trekking

9.12.10.1
Activities involving horse riding or pony trekking must be conducted using a British Equestrian Federation member body approved centre or club.

9.12.10.2
A horse-riding safety helmet must be worn by anyone taking part in an organised Scout riding activity, unless:

1. a Sikh wearing a Turban chooses not to wear a helmet. This does not apply to a Sikh wearing a Top Knot
2. a medical or additional need causes challenges with wearing a conventional horse riding safety helmet, see Activity Helmets (FS120430) for guidance.

9.12.11 Land based activities: Martial arts

9.12.11.1
All martial arts must be conducted using the standards and controls laid down by the appropriate Sports Council recognised National Governing Body.

9.12.12 Land based activities: Motor sports

9.12.12.1
Motorised activities away from public roads may be undertaken provided that each participant wears appropriate safety equipment for the activity being undertaken, including helmets for all off road and racing activities.

9.12.12.2
Safety briefings must be given to all participants and marshals.

9.12.12.3
The activity must take place in an area with clear separation and boundary between participants and spectators/the public.

9.12.12.4
The maximum speed must be considered based on the age and ability of the participant, the vehicle, the supervision, the terrain, and any additional factors including legal restrictions on age such as quad biking.

9.12.13 Land based activities: Snowsports

Snowsports (except artificial slopes and nursery slopes) delivered as Scout-led activity falls within the Adventurous Activity Permit Scheme, see rule 9.7.

9.12.13.1
Snowsports environment definitions:

1. Off-piste – Outside of marked and patrolled snowsports areas
2. On-piste – Within the marked and patrolled snowsports areas, including snowparks, except for those defined as nursery slopes
3. Nursery slopes – on-piste runs designated for beginners by the body responsible for the snowsports area
4. Artificial slopes – either an indoor slope or an outdoor dry ski slope; except snowparks.

9.12.13.2
Short term personal permit exemptions may be granted by appropriately qualified people, as described in snowsports (FS120457).

9.12.13.3
For off-piste snowsports, the relevant Terrain 1 or Terrain 2 Hillwalking Winter permit is also required.

9.12.13.4
A safety helmet must be worn by anyone taking part in Scout snowsports activities, unless:

1. cross country skiing or ski touring when in walking mode.
2. a Sikh wearing a Turban chooses not to wear a helmet. This does not apply to a Sikh wearing a Top Knot
3. a medical or additional need causes challenges with wearing a conventional snowsports helmet, see Activity Helmets (FS120430) for guidance.

9.12.13.5
For more information regarding these rules see Winter Sports (FS120424).

The National Directory of Waters is available online.

9.13.1 Water based activities: All water activities

9.13.1.1
All Scout-led water activities on class B1, B2, B3 or A waters and all motorised water activities and SCUBA activities on class C waters, falls within the Adventurous Activity Permit Scheme, see rule 9.7. Swimming is not part of the Adventurous Activity Permit Scheme.

9.13.1.2
Members taking part in any water activity, such as those which take place on or in the water, must be able to demonstrate to a suitable person their ability to swim 50 metres in clothing and equipment appropriate to the activity (where a buoyancy aid or life jacket is worn for the activity this may be used for the demonstration) and keep afloat for five minutes. Anyone unable to meet these requirements is classified as a non-swimmer and must follow Rule 9.13.1.3.

9.13.1.3
A non-swimmer may take part in water activities, at the discretion of the person in charge, only if certain precautions are taken:

1. any non-swimmer must wear a lifejacket or buoyancy aid of approved design and be in the charge of an adult. This does not apply for swimming, paddling or activities near water.
   There must be no more than one non-swimmer in any craft, unless a one-to-one ratio is maintained for example one competent adult to one non-swimmer.
   In the case of single-handed craft this should only be on C or B1 Waters (see Rule 9.13.4) with supervision on a one-to-one basis for example one competent adult to one non-swimmer.
2. where non-swimmers are taking part in swimming activities (as defined in Rule 9.13.9), they must be under the direct supervision of an adult in the water. This must not exceed two non-swimmers to one adult.

9.13.1.4
The above conditions do not apply when below decks, protected in larger vessels or when using recognised forms of public transport.

9.13.2 Water based activities: Life jackets and buoyancy aids

9.13.2.1
All members taking part in water activities, excluding scuba diving, snorkelling, surfing, swimming, and paddling (as defined in rule 9.13.9) must wear an EC approved buoyancy aid or lifejacket appropriate to the activity, weather conditions, size of the participant. This does not apply when below decks.

Further guidance may be found in FS120603 Water Safety (incorporating Lifejackets and Buoyancy Aids).

Where swimming is supervised by a water activity permit holder personal flotation devices are required as per the permit activity.

9.13.2.2
The person in charge of any water activity must ensure that the lifejackets and buoyancy aids being used are fit for purpose and suitable for the activity on each occasion that they are used.

9.13.3 Water based activities: Classification of waters

9.13.3.1
All waters used for Scout activities must be classified as C, B1, B2, B3 or A.

Water class C: Safe inland waters which are less than 100m wide where flow causes little effect (including swimming pools).

Water class B1: Sheltered inland waters and other sheltered waters where currents and tides create no real danger.

Water class B2: The sea up to one mile from the shore but excluding more dangerous waters close inshore; more sheltered parts of estuaries; large inland lakes and lochs; inland waters British Canoeing Grade 2.

Water class B3: The sea up to three miles from the shore but excluding more dangerous waters close inshore; busy commercial ports, exposed parts of estuaries; inland waters British Canoeing Grade 3.

Water class A: Open sea more than three miles from the shore, and other dangerous waters close inshore; inland waters British Canoeing Grade 4 and above.

The National Directory of Waters is available at scouts.org.uk/waterways.

9.13.4 Water based activities: Activities on class C waters

9.13.4.1
All water activities on class C waters (excluding swimming – see Rules 9.13.8-9.13.10, SCUBA and motorised activities) must be approved by the relevant Lead Volunteer and delivered to the standards contained in Class C Waters (FS120623).

9.13.5 Water based activities: Boats

9.13.5.1
All boats owned by or on long term loan to the movement must have a unique identifier clearly marked on the craft.

9.13.5.2
When members take part in Scout activities on waters controlled by the Canal and River Trust the members or group must be identifiable as part of The Scout Association to gain access to the waters within the UK Headquarters bulk license agreement.

9.13.5.3
All boats must have adequate marine insurance cover. Third party Public Liability cover is a minimum requirement.

Craft which are foot or hand propelled, sailing craft or other craft not exceeding 5m in length are automatically covered for Public Liability under The Scout Association's main policy. Any other craft over 5m in length or motorised vessels for example, or those wishing to insure against damage to the Scout boat may require additional marine cover. Further guidance is available from Unity.

9.13.5.4
The person in charge of any water activity must ensure that the craft and associated equipment are fit for purpose and suitable for the activity on each occasion that it is used. Further detail is in FS120627 Boat Checking.

9.13.6 Water based activities: Charter vessels

9.13.6.1
When vessels are hired or chartered, the activity rules of The Scout Association apply.

9.13.6.2
Before entering into a hire agreement which includes an indemnity clause such as where it is assumed that the hirer will be responsible for damage, injury or loss, the agreement must be referred to Unity (scouts@unityins.co.uk).

9.13.6.3
Where the vessel is chartered to be under the command of professional staff, the rules relating to permits do not apply.

9.13.6.4
When taking members as passengers on hired sailing or powered craft, the leader responsible must:

1. have reasonable grounds to believe the person in charge of the craft, who must be either the owner or authorised by the owner, has the necessary knowledge, skill, and experience
2. ensure that the party understands the discipline necessary for safety including any local regulations or bye laws which may apply.

9.13.7 Water based activities: Activities near the water

9.13.7.1
When activities take place near the water the guidance contained within the CCPR Group Safety at Water Margins document should be followed.

9.13.8 Water based activities: Paddling

9.13.8.1
When in water that is, for the individual taking part, below waist height (or knee height in moving water) when standing, leaders must:

1. conduct a risk assessment of the activity
2. provide appropriate individual(s) as safety cover and equipment as identified by the risk assessment
3. ensure any safety cover is in an appropriate position to provide effective cover
4. ensure the participants are clearly visible above the water level at all times.

9.13.9 Water based activities: Swimming

9.13.9.1
All swimming

When in water that is, for the individual taking part, above waist height (or knee height in moving water) when standing, leaders must follow the rules on swimming except where:

1. taking part in scuba diving or snorkelling
2. it is a river crossing during hillwalking under the leadership of someone holding a hillwalking permit
3. it is underground during caving or mine exploration under the leadership of someone holding a caving or mine exploration permit.

9.13.9.2
When members of the movement take part in swimming in Class C waters including swimming pools:

1. there must be one responsible person in overall control who must meet the requirements of any written operating procedures
2. this person must conduct a risk assessment for the location and activity
3. If there are written operating procedures, this person must meet their requirements.

9.13.9.3
If there are no written operating procedures, this person must ensure that there are enough people to provide the safety cover identified in the risk assessment and that the safety cover meets the requirements in Swimming (FS120620).

9.13.9.4
When members take part in swimming in open waters of Class B1 or higher, there must be one responsible person in overall control who must:

1. meet the requirements of any written operating procedure
2. conduct a risk assessment for the location and activity
3. follow the direction of the lifeguard on duty
4. ensure appropriate safety cover is present where no attendant lifeguard is provided.

The safety cover provided when there is no attendant lifeguard must conform to one of these two conditions:

1. Hold the relevant elements of the RLSS National Water Safety Management Programme (NWSMP) see Swimming (FS120620), (or an equivalent or higher qualification), and work within the remit of their award:
   • Sea (including beaches): NWSMP level 1, level 2 (beach) and level 3.
   • Flat inland water (for example lakes or lochs) : NWSMP level 1, level 2 (flat water) and level 3
   • Moving inland water (for example rivers): NWSMP level 1, level 2 (river) and level 3
2. Hold a water activity permit (leadership or supervisory), operate within the remit of their permit (such as class of waters and group size) and meet the requirements for providing safety cover for swimming activities within Swimming (FS120620).

9.13.10 Water based activities: Scout owned swimming facilities

9.13.10.1
Management Committees of Scout property with a swimming pool must operate the facility in accordance with the HSE guidance contained within Managing Health and Safety in Swimming Pools (HSG179).