Sharing data with third parties

A list of the most common third parties we share personal data with. This is not exhaustive and acts as an example, however The Scout Association ensure that where data processing may include a third party, the data subject is informed, this is usually at the point data is captured:

Category of Third Party	Third Party	Data Category	Purpose
Authorities/Agencies/Police	LADO	Personal and Special	Local Authority Designated Officer information requests/transfers
Authorities/Agencies/Police	Statutory authorities	Personal and Special	Statutory information requests/transfers
Authorities/Agencies/Police	Police	Personal and Special	Police information requests
Data Capture and communication	Alchemer	Personal	Surveys and application forms
Data Capture and communication	SmartSheet	Personal and Special	Surveys and application forms
Data Capture and communication	CJSM	Personal and Special	Secure email service (Criminal Justice)
Data Capture and communication	Egress	Personal and Special	Secure email service (general)
Data Capture and communication	dotdigital	Personal	Outbound emailer and customer engagement platform
Data Centres	Rockford - SysGroup	Personal and Special	Data Centre Hosting
Data Protection Compliance Information	The Compliance Space	Personal	To record information related to Scouts obligations under the Data Protection Act 2018. This includes information about those submitting data subject rights requests.
Events and bookings	Cinolla	Personal and Special	Scout Adventures and Venues commercial platform
Events and bookings	EventsAir	Personal and Special	TSA events management software for all major events
Fundraising	Raisers Edge	Personal	Fundraising platform
Fundraising	Charity Checkout	Personal	Payment gateway for all online fundraising transactions
Heritage	Axiell Calm Ltd.	Personal	Heritage Archive Collection Management System
Membership Management	Advanced	Personal and Special	Management and maintenance of the membership platform
Membership Management	Online Youth Manager (OYM) providers of Online Scout Manager (OSM)	Personal and Special	Inform OYM of Scout members whose accounts require temporary or permanent suspension. Through the OSM platform, TSA will gain access to personal data of youth members and their parents/guardians as part of safeguarding case management. This will be via the consent of the Scout groups who control this data.
Membership Management	Kerv	Personal and social	Development of new membership platform
Printing	Ruddock	Personal	Awards certificates printers
Professional Services	Black Penny Consulting	Personal and Special	Data Protection Officer Services
Professional Services	Law Firm	Personal and Special	The provision of legal services
Professional Services	360 Resourcing	Personal and Special	Applicant Tracking System used as part of acquiring TSA staff
Professional Services	Financial Accountants	Personal	To provide financial accounting audits of TSA and its subsidiaries
Safeguarding	Girling Hughes Associates	Personal and Special	Quality assurance and compliance for Safeguarding records
Service Support	Mole Valley	Personal and Special	Out of hours helpdesk
Service Support	Live Agent	Personal	Support Centre service desk
Service Support	Microsoft	Personal and Special	Provision of TSA core data repositories such as: Teams, SharePoint and Exchange
Service Support	Zendesk	Personal	Zendesk is used as the Support Centre and Scout Stores service desk
Vetting and Disclosures	Pacific Solutions	Personal and Special	Management and maintenance of the Safeguarding Archive
Vetting and Disclosures	OLM Systems	Personal and Special	Management and maintenance of the Safeguarding, Safety and Vetting platform
Vetting and Disclosures	Atlantic Data Ltd	Personal and Special	Disclosure management services
Vetting and Disclosures	Access NI	Personal and Special	Criminal records checks (NI)
Vetting and Disclosures	Disclosure and Barring Service	Personal and Special	Criminal records checks (England and Wales)
Vetting and Disclosures	Disclosure Scotland	Personal and Special	Criminal records checks (Scotland)