Moot Meet Up Gilwell Park
Saturday 12 – Sunday 13 October 2024
Blog Author: James Elliott - UK Contingent Management Team (On Event)
Last Updated: 11 October 2024
We can’t wait to bring our #MootUK Pod together for the very first time this October! This page gives you all the information you need to know for Moot Meet Up Gilwell Park.
Gilwell Programme
View the programmeGilwell Map
View the mapContacting us
If you have any queries or issues over the weekend, please raise a support ticket using the link below. You can also do this via the event app. For emergencies only please call 07928 654693
Raise a support ticketScout Adventures Gilwell Park, Chingford, London, England E4 7QW
Saturday 12 October from 10am – Sunday 13 October at 1pm
There’s no formal programme on Friday night, but to allow for a prompt start on Saturday morning attendees are welcome to camp on site with arrivals from 7.00pm. You will be camping in your Pods throughout the weekend, so this is a great chance to set up and get to know your Pod.
IST and CMT attendees must have a valid Scout DBS and have completed both Safety and Safeguarding training modules. You can complete these two training modules using this link. If these modules have not been completed prior to the event then you will have to complete them at the check-in desk before being admitted to site.
Participants are not required to have this training or a DBS as they attend in a Network role capacity.
All those attending who are aged under 18 for the event will receive a Permission to camp form via email. This needs to be completed by their parents/guardian/carer as part of our safety and safeguarding procedures.
Please follow the instructions in the email and upload your signed form using this form by no later than 10 October 2024 at 23:59. These forms are mandatory and must be received back via the Smartsheet form for you to take part in the event. Without the form being received, you will be unable to take part.
If you didn't receive and will be under 18 at the event, you can download a copy of the form here.
Under 18’s will camp in a separate area of the campsite and a member of the UK Contingent Management Team will be responsible for their welfare. We do however encourage under 18’s and all members of the contingent to spend time with their pods throughout the weekend, including for meals and socialising.
Chingford Overground Station is the nearest train station.
A shuttle bus will be running to and from Gilwell Park and Chingford Station. This is during check-in time on Friday and Saturday as well as during departures on Sunday.
Parking is available but public transport or car sharing is encouraged. Cars are not allowed onto the camping areas, so please be mindful when packing your car – you will be responsible for carrying your own kit to your campsite.
For those who are traveling by car and parking on site, please complete the quick form below to register your vehicle in advance of the event.
Check-in is open from 7.00pm - 10.00pm for those arriving on Friday and from 8.00am – 9.30am for those arriving on Saturday.
On arrival, please head to the Scout Adventures Reception (near the White House Barn) to check in. You will be given an event wristband which you must wear all weekend, your UK Contingent T-Shirt and x2 UK Contingent Neckers.
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Tent
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Sleeping bag
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Roll matt
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Suitable clothing for the weather
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Suitable footwear
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Waterproofs
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Jumper
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Personal first aid kit
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Personal medication (e.g. an inhaler)
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Camping chair
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Cooking equipment and utensils, inc. Certified gas if required
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Food for the duration of the event
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Cutlery, bowl, plate, mug
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Water bottle
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Notepad and pen
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Power bank to charge your phone – there will be limited options to charge your phone from mains plug socket
We will be camping in October in the UK, so please dress appropriately and bring enough clothes for you to be warm, dry and comfortable all weekend.
This event will be self-catered and all attendees must organise their own food and drink provisions. You might decide to cook in your Pod, which might involve a couple of members bringing the cooking equipment, another couple purchasing the food and so on.
This is a dry–site event, meaning strictly no alcohol is allowed. The Scouts Green Card should be followed and members will be challenged if there is alcohol brought.
There will be a varied programme running from Saturday morning at 10.00am until Sunday at 1.00pm. The programme will be a mixture of information, workshops, market stalls, and activities all designed to help you prepare for Portugal.
You can view the programme in the event app, or download a copy using the link below
View and download the event map using the link below
We will have suitable first aid provision on site, and this will deal with major incidents. Small incidents should be dealt with within your Pod.
The risk assessment for this event can be found using the link below
This is a Scout event just like any other camp or event you may attend. It goes without saying, but we expect all attendees to behave in an appropriate manner, always keeping our Scout values in mind and following the guidance of the Yellow Card (for over 18) or the Orange Card (for under 18).
The on-call number for this event is 07928 654693. This will be active from Friday 8:00am to Sunday 1:00pm
We will be using a mobile app for the event which will be a handy place to find useful information across the weekend. Instructions to download the app will be shared before the event.
Have a specific query?
If your query hasn’t been answered above, please raise a quick support ticket and one of our team will get back to you as soon as possible. This page will also be updated regularly with new information in the lead up to the event. Most of all, we can’t wait to see you there!