We’re making waves, but we need your help to make bigger ones
Help deliver our adventure to Portugal 2025
Blog Author: Matthew Longden - UK Contingent Leader
We’re going to make a splash in Portugal next year at the World Scout Moot 2025. We’ve recruited the Contingent and we can’t wait to meet the UK Contingent pod across Autumn 2024.
The Contingent Leadership Team are working hard to prepare for our adventure next year, but we need some help. We are pleased to announce that we are recruiting for a Contingent Support Team. This group of volunteers will support the work of the Contingent Leadership Team in delivering an amazing experience for our Contingent members.
We are recruiting for four roles which our outlined below. Some of these roles are ‘on event’ roles and some are ‘UK based only’ roles. These are specified within each role.
Engaging the Movement Support
- Ensuring that members of the wider UK Scouting movement who aren’t attending the Moot still feel involved.
- Producing programme activities for all sections of the movement that showcase the UK Contingent and World Scout Moot
- Using our communication platforms to help showcase the contingent journey
- This role is a UK based role only and will not be attending the event in Portugal. There may be an opportunity to
support our UK-based operations centre at Gilwell Park during the event phase of the Moot. - This role will not be required to pay a fee.
Data Support
- Helping to manage a secure data management system so that information is collected and shared in line with timescales
- Working with the HQ staff team to construct event registration forms through our event management system
- Working with the HQ staff team to produce event management reports to support our attendance at the event
- Previous experience of event management systems would be advantageous but not essential
- This role is a UK based role only and will not be attending the event in Portugal. There may be an opportunity to
support our UK-based operations centre at Gilwell Park during the event phase of the Moot. - This role will not be required to pay a fee.
On Site Support
- Providing support to all members of the UK Contingent
- Supporting members with additional needs to facilitate their participation in the Moot
- Supporting the on site operations plan by providing wellbeing support to members
- This role will be required to attend the main event. The role holder will need to be available from the 23 July 2025 to 4
August 2025 as a minimum. - This role will be required to pay a fee to attend the Moot. This will be £620 which includes return travel from a UK regional
airport.
Operations Support
- Helping to produce an emergency response plan, taking into account the safety of the Contingent
- Helping to coordinate incident management plans and ensuring that all activities and events are in line with our safety guidelines
- Working in partnership with the HQ Safeguarding and Safety teams to facilitate a safe event for all
- This role will be required to attend the main event. The role holder will need to be available from the 23 July 2025 to 4
August 2025 as a minimum. - This role will be required to pay a fee to attend the Moot. This will be £620 which includes return travel from a UK regional
airport.
We are looking for motivated, dynamic and enthusiastic volunteers to define, organise and deliver this fantastic event. You will be working in partnership with HQ Staff and other senior volunteers, utilising the learnings of past Contingents. You will work as part of a team to manage a contingent of adult volunteers and Scout Network members to participate in this event, share the Contingent story and facilitate the engagement of the movement in the Moot journey. We want the Contingent Leadership Team to be as diverse as possible and representative of the movement and we welcome applications from volunteers regardless of your level of volunteering stage.
Volunteers must be at least 26 years old at the time of their application. Current members of the International Service Team (IST) are welcome to apply for these roles.
We know that applications forms aren’t for everyone so if would like to, you may choose to answer the questions on the application form in a video. We are not looking at video editing or production skills here, but focusing on your content and answers. You will need to upload this video to the application form.
Key Dates
The closing date for applications is 7pm on Thursday 31 October 2024.
The online selection event will take place online using video conferencing on 30 November 2024 and 2 December 2024. You will only be required to attend a session on one of those dates and that will be communicated with you if you are shortlisted.